Benefits Coordinator

Are you passionate about helping others? Do you want to unleash your purpose and potential?

Come join our dynamic social service enterprise as we help over 200,000 individuals across the Chicagoland area.

Position Title: Benefits Coordinator

Company: YWCA Metropolitan Chicago

Salary: $50,000

Classification: Full Time; Exempt

Reports to: Human Resources Director

Location: Chicago, IL (Loop)

YWCA Metropolitan Chicago is the oldest and largest women’s organization in the region, with a mission to eliminate racism and empower women. To learn more about the YWCA Metropolitan Chicago, please visit our website at https://ywcachicago.org.

PURPOSE: Assist human resources personnel in administering, evaluating, and maintaining corporate benefits programs; the candidate will perform all transactional duties dealing with employee benefits and will also offer counsel employees on the use of these benefits.

KEY RESPONSIBILITIES:

• Organize and manage daily benefits operation.

• Conduct benefit orientation explaining benefit plans, enrollment process and answering employee’s questions.

• Design, develop and distribute benefit communication

• Manage enrollment and determine employee eligibility

• Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA as required by company’s policy and legal requirements.

• Enter employee’s leave in Paylocity using the correct benefit type.

• Responsible to review and follow up with benefits bills as well timely payment of monthly premiums.

• Support planning, arrangement and execution of yearly benefits open enrollment

• Assists employees regarding benefits claim issues and plan changes. Responsible to follow up with broker or plan administrator when necessary.

• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.

• Coordinate workers’ compensation claims with third-party administrator. Follow up on open claims.

• Ensure company’s benefits policy complies with laws and regulation.

• Responsible to update and distribute all legal notices to employees including Summary Plan Description, Plan Document and Cobra Rights Coverage.

• Assist with employment and financial verification.

• Assist HR Director in completing benefits reporting requirements.

• Other duties as assigned.

KEY QUALIFICATIONS:

• Associates degree required
• 2 + years’ experience in benefits administration including COBRA, FMLA, Workers Compensation mandates, etc.
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Detail orientated with ability to meet schedules and honor deadlines

KEY ACCOUNTABILITIES (Ownership For Results)

• Accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
• Accuracy and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers.
• Up to date employees benefits
• Employee’s Leave of Absence are tracked in paylocity and all documentation is in compliance with state and federal laws.
• Employees benefit questions and concerns are address in a timely manner

WORK SCHEDULE: 8:30am – 4:30pm, Monday – Friday. Schedule can vary depending on the needs of the agency.

Benefits Portfolio: Medical, Dental, Vision, Life, Flexible Spending (FSA), Transit, HSA, Short & Long Term Disability, Employee Assistance Program, etc.

YWCA Metropolitan Chicago is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. YWCA Metropolitan Chicago will provide reasonable accommodations for qualified individuals with disabilities.

***This job description is not intended to represent a complete list of all duties and responsibilities. There may be unplanned activities and other duties assigned.***