Associate Director, Enterprise Events

Department

Booth Marketing: Operations

About the Department

The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Associate Director, Enterprise Events is primarily responsible for supporting the strategic development and execution of enterprise events. This includes supporting areas of event ideation and strategy, planning, promotion and implementation for a diverse portfolio of global events ranging in size, location and virtual spaces. The Associate Director, Enterprise Events will manage the strategic implementation while overseeing all facets of event execution including pre-event coordination, on-site and/or virtual event management, and any needed follow-up. Enterprise events are defined as events aimed at increasing brand visibility and showcasing the significant contributions of Chicago Booth across a variety of audiences, from the general population and prospective students to our alumni community, corporate partners and others within the Chicago Booth community.

Responsibilities

• Event Strategy and Development - in partnership with the Director of Enterprise Events, develops and implements the overall vision and strategy behind the execution of enterprise events. Utilizes Chicago Booth’s core strategic priorities to apply the event strategy that meets the overall goals of each enterprise event.
• Collaboration - works closely with various departments and teams across the school and University in order to effectively manage expectations related to event goals, timelines, communications, reporting and more. Leads collaborative discussions and gathers input from key stakeholders in order to successfully execute in person and/or virtual programming.
• Brief Development - in partnership with the Director of Enterprise Events and Director of Brand Strategy, develops the event brief that serves as the ‘north star’ for all strategic and logistical elements for each event. The brief serves as a guide for the entire marketing and communications team and will clearly define the event goals, objectives, audiences, success metrics, communications narrative and channel strategies related to executing a successful program. In partnership with Marketing Operations and other marketing and communications team members, this role will be responsible for the daily execution and management of individual tactics included in the event brief.
• Logistical Implementation - coordinates and manages all necessary event logistics including development of promotional materials, management of event registration, speaker/talent management, venue coordination, audio visual and/or technology management, oversight of on-site volunteers and vendors, and post event follow up. Daily review and approval of all program elements including communications, digital engagement, channel strategies, reporting and post event engagement.
• Research and Data - reads, interprets and pulls key insights related to event data in order to track engagement and measure against key KPIs. Collaborates with the Institutional Research team, the Marketing Analytics team and Director of Digital Engagement to measure event performance, design and analyze research, and provides informed decision making to key stakeholders across the organization.
• Event Aggregation & Collaboration - serves as the liaison and central contact for the organization with a general knowledge and understanding of all events executed throughout the school.
• Reviews and finalizes the guest lists, assists with mailing invitations and creates complex brochures for the event.
• Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance.
• Performs other related work as needed.
  

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• A minimum five years of experience in events or conference planning.

Preferred Competencies

• Strong leadership skills.
• Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
• Excellent interpersonal skills and demonstrated ability to work effectively and collaboratively with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods i.e., in person, email, phone.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
• Outstanding verbal, written, and presentation skills, as well as organizational skills.
• Excellent problem solving and creative thinking skills, as well as, the ability to react to changes/adjustments quickly.
• Handle and prioritize multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Effectively work as part of a team in varying roles, including responding to last minute tasks with professionalism.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Working Conditions

• Periodically work evening and weekend hours.
• Occasional travel.

Application Documents

• Resume/CV (required)
• Cover letter (required)
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Resume/CV of the application.

Job Family

Communications

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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