Associate, Administrative Specialist

  • Full-Time
  • San Diego, CA
  • KBR
  • Posted 2 years ago – Accepting applications
Job Description

General Clerk II, SCA 01112, Naval Base Point Loma HVAC M&S task order. Part-time (20 hours). No relocation funds available. Ideal candidate lives within 25 miles of San Diego, CA.

Data Entry, Quote Generation Assistance, Documentation Storage, Materials Ordering:

  • Data Entry and Report Generating to/from Database repository.
  • Login to computer networks to access, review, edit and revise controlled documents.

  • Printing, processing, revising and archive storage of work orders and QC documents
  • Review completed work orders and update tracking logs to determine if all data fields complete.
  • Contact maintenance technicians and/or service management to inform of any missing data. Collect missing information and revise documents as needed.
  • Scan invoices, work orders, and customer paperwork into the document management system.

Prepare and deliver data deliverables to the customer per the contract terms and conditions.

  • Data Entry, printing, and processing of Maintenance and Service work orders
  • Answer phones and provide customers with support. Route phone calls requiring judgement or decisions to the appropriate management personnel.
  • Provide frequent and timely email communication with accurate data and document sharing.
  • Assist technicians with administrative portion of completing timesheets, payroll, direct deposit.
  • Field routine billing questions and provide general billing and accounting support. Route issues requiring decisions or judgement to management to address.
  • Order, receive and pick-up parts from supply vendor locations using company pickup truck.
  • Frequent phone and email communication with follow-up to provide total customer satisfaction
  • Ability to prioritize assigned tasks with flexibility to refocus onto more urgent work quickly as needed and return to complete multiple open assignments as scheduled.
  • Follow all KBR policies and procedures
  • Work in a neat, professional, courteous, and safe manner

General

Assistant in preparation of reports and customer deliverables under the direction of and immediate supervisor and senior managers, and occasionally self-directed on your own.

  • Follow company office procedures and established processes.
  • Report any issues or discrepancies to management for resolution.
  • Perform other duties as assigned.
  • Position requires a combination of teleworking remotely and in a San Diego based office location.

Qualifications:

  • High School Diploma. 2 years of related experience.
  • Familiarity with standard government agency reporting requirements
  • Knowledge of basic program management concepts (budgets, estimates, project schedules, etc.) a plus.
  • Excellent written, verbal, and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite. Advanced Excel skills. MS Access a plus.
  • Candidate must be able to pass Background check to obtain Security Access ID Badge
Apply to this Job