Assistant Property Manager

BioMed Realty, a Blackstone portfolio company, is the largest private provider of real estate solutions to the life science and technology industries. BioMed owns and operates high quality life science real estate comprising 14.5 million square feet concentrated in the leading innovation markets throughout the United States and United Kingdom, including Boston/Cambridge, San Francisco, San Diego, Seattle and Cambridge U.K. In addition, BioMed maintains a premier development platform with 3.1 million square feet of Class A properties in active construction to meet the growing demand of the life science industry.
We are seeking an experienced Assistant Property Manager to join our team. The successful candidate will work with a Property Manager to oversee and coordinate all management, maintenance and construction activities for the company’s growing portfolio of biomedical and office properties.
Responsibilities

• Assists with overseeing and coordinating property management, maintenance, and construction activities associated with commercial and lab tenants.
• Provides direction for activities or workers engaged in operating and maintaining facilities and equipment in laboratory, office and manufacturing buildings. Regularly exercises discretion and independent judgement.
• Assists in preparing budgets, timelines and plans to meet property management requirements.
• Sets up and maintains files, materials, information, schedules and related data.
• Prepares legal notices, i.e. hot works letters, shutdown notices, CAM letters, etc.
• Participates in active and frequent communications and meetings with Property Manager, Facility Manager, tenant and vendors throughout the day to accomplish tasks and complete assigned projects.
• Helps prepare and distribute correspondence, packets, and related information.
• Provides support with meetings, setting up and taking down, as required. Attends planned or impromptu meetings at properties or other designated off-site location.
• Assists with obtaining bids for work from outside contractors when a third party vendor is required. Creates contracts, consulting agreements and design agreements utilizing the selected bidders information and standard templates.
• Helps assemble and analyze contract bids; progress and performance reports.
• Travels to other properties to arrange for access cards and activate key fobs for tenants.
• Represents the company to outside agencies and organizations.
• Maintains knowledge of key clients and contacts. Has regular, interactive communications either in person or via telephone, sometimes over several consecutive days until projects are completed or documentation and responses are received.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.
• Assist with collection of rent, expenses and any other amounts owing from tenants Lease or services performed and the reporting of this duty twice to three times per month. Interacts frequently with property accountants and A/P clerks to discuss tenant reconciliations and process invoices.
• Assist with monthly and quarterly asset review of properties by conducting site inspections, meeting on site with vendors and tenants, and completes the required reporting.
• Assists Property Manager and Facility Manager in responding to emergency calls or events; coordinates and assists with on-site communication and coordination with tenants, vendors or law enforcement in response to said emergencies.

Skills/Experience

• Minimum (2) two year experience assisting with real estate/property management with additional clerical support responsibilities.
• AS/AA degree or an equivalent combination of education, training and additional experience.
• Computer proficiency with Word, Excel, and Outlook. MRI experience a plus.
• Requires strong verbal and written communication skills and effective organizational and problem solving skills.
• Initiative, multitasking and proven ability to pay close attention to detail and convey information verbally and in writing in a clear and concise manner required.
• Approachable, friendly demeanor.
• Ability to manage staff and develop effective working relationships with vendors, contractors, and tenants.
• Must be organized and task oriented and proficient in a fast-paced, team environment.
• Learns quickly when facing new issues, enjoys the challenge of unfamiliar tasks and open to change.
• Display the highest level of personal integrity and ethical standards.

We require all new hires to be fully vaccinated for COVID-19 prior to their first date of employment unless they are eligible for an approved medical or religious exemption in accordance with the law.
BioMed Realty is an equal opportunity employer. We are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email careers@biomedrealty.com.

Job Type: Full-time