Assistant Director Of Admission

Harvard-Westlake School is seeking an Assistant Director of Admission. This friendly, warm, and energetic employee will be an integral member of the Admission Office and reports to the Interim Head of Admission and Enrollment. Working in-person, full time with a dynamic and collaborative Admission Office, the Assistant Director of Admission will be an essential part of the day to day operations of the office as we support over 2000 families throughout the admission process. This position serves as a highly visible member of the team representing the school community. This person will work closely with prospective families as a representative of the school doing outreach, interviewer, partnering to lead our Student Ambassador program, leading Admission events on campus, serving as an application reader, voting member of the admission committee, and will work closely with fellow faculty and staff throughout the Harvard-Westlake community.

Primary Responsibilities include, but are not limited to:

• Serves as one of Harvard-Westlake’s strongest advocates and ambassadors, promoting the School to various constituents
• Articulates the School’s mission in advancing the School to families, elementary schools, outreach programs, and other professional organizations
• With the Admission team, provides warm and welcoming customer service for all prospective families throughout the process
• Plans and attends events including, the Family Visiting Days, Admission Coffees, Information Nights, evening events for prospective families, off-campus outreach efforts, and other activities involving recruitment and outreach
• Leads the planning and execution of Family Visiting Days with support of the Admission team
• Interviews approximately 120 prospective students and families
• Reads and Evaluates approximately 250+ applications for admission annually
• Co-Leads Student Ambassador Program (currently, 500+ student volunteers)
• Supports institutional outreach to new schools, assists with access efforts, and attends school visits and fairs, as assigned
• Assist in revising Admission Office publications, website content, and admission database
• Support and collaborate with Admission Administrator and Admission Assistant throughout the year in providing Application IT support, event planning, and execution, and uploading application materials into the database, as needed
• Answer admission phone and email as needed to assist Admission Administrator and Admission Assistant when volume is high; assist with transcript and recommendation processing when volume is high
• Collaborates to determine trends, analyze data, plan programs as they relate to demographic realities of Los Angeles to introduce Harvard-Westlake to communities unfamiliar with the School

Ideal Candidate will have:

• Experience in admission, recruitment, or public facing customer service with multiple stakeholder groups; school admissions; diversity, equity, and inclusion; student advocacy; and/or community outreach is a plus
• Experience with middle/high school age students is a plus
• 2+ years of experience in a professional setting preferred
• Strong technical skills and experience in database management strongly preferred
• Flexibility and capability of working well within a department and within smaller team settings
• Previous knowledge of, or experience with, Los Angeles-based primary and secondary educational environments, and community-based organizations is preferred
• Exhibit ability to convey concepts and ideas in a clear and concise manner to students and adults
• Be enthusiastic about becoming part of our vibrant school community, interacting with prospective and current families, students, and colleagues inside and outside of the classroom
• Discretion and a sensitivity to confidential matters
• Ability to work after hours, weekends, and admission -related events outside of the school day
• Bilingual abilities a plus

Harvard-Westlake School is an independent, co-educational college preparatory day school consisting of two campuses located in Los Angeles, California, with approximately 1,600 students enrolled in grades seven through twelve.

Harvard-Westlake actively strives to be a diverse and inclusive community in its educational, admission, and employment practices. We do not discriminate on the basis of race, color, national or ethnic origin, age, religion, sexual orientation, gender identity and/or expression, disability, or any other characteristic.

We seek candidates who demonstrate sensitivity, knowledge, and understanding of the diverse backgrounds of community members; have an ability to work flexibly, independently, and collaboratively in a fast-paced environment with individuals from a diverse set of backgrounds; and have a capacity to serve as a model of openness, generosity, and acceptance.

Compensation: Competitive, commensurate with experience

Benefits:

• Top tier medical, dental, and vision coverage with zero to low premium contributions
• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance – lunch is on us!
• Professional development support including continuing education
• Personal Growth grants
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at the school bookstore (get your HW swag!)
• Paid Holidays, including time off for Thanksgiving, Winter, and Spring break plus vacation!