Asphalt/Light Products Shipping Coordinator

Our Shipping Department works a monthly rotating shift schedule in a 24/7 operations environment. The successful candidate will be trained on Day, Swing and Graveyard shift until qualified in all areas of responsibility.

Shipping Coordinators administer/update the DV-TMS database at the Light Products Rack and Weigh Scale with temperature, product, truck tank, insurance and customer/driver information. They are responsible for daily transactional reporting. Shipping Coordinators also administer the Load Rack Controllers (LRCs) both at the rack and dock.

Specific job duties include:

• Receive, process and enter asphalt and light products rack orders.
• Coordinate with Defense Logistics Agency (DLA) for truck shipments to military bases.
• Prepare government documents and input daily shipments into government internet site.
• Operate weigh scale manually or by TMS system to process orders and receive products for offloading into the Refinery.
• Monitor the Light Products Rack for efficient operations and observation of safety regulations.
• Inspect pumps, piping, tanks and meters for leaks and maintenance issues.
• Issue work and purchase orders in Maximo.
• Prepare equipment for maintenance work in accordance with Energy Control Procedures.
• Assist drivers with loading problems associated with rack mechanics, TMS or LRC systems.
• Update the TMS system (driver, tank, product and carrier files).
• Monitor and operate the LRC system to include updates to the product blend and additive field changes.
• After hours operation of Refinery telephone switchboard.
• POC and phone operator for Refinery emergencies (evacuations and emergency response).
• Off Site Phone Operator doing Emergency Evacuations.
• Responsible for after-hours security of main office building.
• Provide driver safety orientation and training.
• Monitor drivers for proper safety practices, truck placarding and other environmental and safety regulations.
• Monitor and maintain fuel service pumps (diesel and employee).
• Monitor additive tanks and record inventory and offload chemical trucks.
• Input data into Meridian electronic filing system.
• Obtain meter readings and tank gauges.
• Generate/distribute system reports.
• Train independent inspectors/gaugers.
• Maintain/track Red Dye seal numbers (Excel).
• Custodial duties to maintain a clean & safe rack, scale, additive tank area and office environment.

The successful candidate will be a reliable self-starter who is able and willing to work rotating shifts, weekends and holidays in a 24/7 environment with flexibility to work overtime on short notice. Candidate will be able to work under pressure in an often fast-paced environment with good communications skills and a positive attitude. Position requires strong Microsoft Office skills (Excel and Word a must) and proven customer-service background/focus. Knowledge of relational databases is desirable. Must be able to lift 50 lbs., climb ladders and work in inclement weather conditions. Will be required to pass Ecology Class C Operators Training Course following hire.