Application Coordinator

Application Coordinator

- (3181256)

About Us:

As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

We’re focused on a people-first culture for our system’s patients and our professional family. That’s why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees’ personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development—and we recognize success at every step.

Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

General Summary/Overview Statement

The Application Coordinator reports directly to an Ambulatory Application Manager or lead. S/he is part of a team dedicated to design, configuration, build, testing, implementation, support, and maintenance of assigned applications. Primary Application is EpicCare Ambulatory. Additional applications include MyChart, Haiku/Canto, Healthy Planet, EpicCare Urgent Care, Wisdom, Kaleidoscope, and Reporting Workbench

Principal Duties and Responsibilities

• Provides certified Epic build expertise and experience for successful product implementation and ongoing optimization
• Provides certified Epic design expertise to analyze organization's current business needs and translate them into configurations and workflows
• Supports functional team with application and information system knowledge
• Provides certified Epic build and workflow expertise to support clinicians and their patients
• Ongoing maintenance and standard service tasks as defined by functional team
• Analyze, track, and resolves incoming reportable issues
• Recognizes, communicates, and escalates concerns relevant to critical path and/or timeline in a timely manner.
• Develops and maintains models of business and system requirements and configures system accordingly
• Develops subject matter expertise and maintains models and documentation of business and system requirements and configures system accordingly
• Analyzes business processes to ensure proper system configuration
• Creates and maintains all required system design and build documents
• Attends team meetings to discuss team and project related activities, issues, change, communications, and updates
• Contributes to preparation of testing scripts and materials and performs unit, system, and integrated testing tasks
• Post live implementation activities and production support
• Uses the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration
• Other duties as required

• Bachelors Degree in Business, IT, Healthcare, or related required.
• Minimum of 5 years related experience, including experience with healthcare information systems.
  • Candidates, external or internal, may substitute the 5 years of experience with 4 years direct experience in the specific application(s) that is the focus of this position, in a function on a similar track to this position.
  • Internal candidates (Partners HealthCare employees) may substitute the 5 years of experience with 3 years of direct experience in the specific application that is the focus of the position and in good standing
• Solid understanding of ambulatory clinical workflows
• Must have experience in developing and integrating business processes.
• Epic Ambulatory Certification strongly desired or must obtain Epic Certification as outlined by program requirements.

Skills/Abilities/Competencies Required

• Ability to apply workflow to the design of information systems.
• Understanding of change management techniques, and the ability to apply them.
• Strong verbal and written communication skills.
• Strong problem solving and negotiation skills.
• Ability to effectively conduct meetings, both formal and informal including departmental and clinical user meetings. Can lead and facilitate small-medium working sessions with all levels of staff.
• Self-motivated, independent and possesses the ability to learn quickly
• Ability to successfully negotiate and collaborate with others of different skill sets, backgrounds an levels within and external to the organization
• Demonstrated ability to assimilate and understand new software releases and succeed in a changing environment
• Ability to build consensus across teams, with staff and leadership.
• Ability to review project deliverables for completeness, quality, and compliance with established project standards.
• Ability to document and communicate the status of progress against plans, taking corrective action as necessary

Working Conditions

• Office setting, with some local travel between Partners Healthcare System sites.
• On call coverage
• Some travel for training

Supervisory Responsibility

• No staff; provides guidance to less seasoned and new staff.

Fiscal Responsibility

• Demonstrates fiscal responsibility by effectively using Partners resources.

EEO Statement
Mass General Brigham is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.
Primary Location MA-Boston-MGB Lafayette City Center Work Locations MGB Lafayette City Center 2 Avenue de Lafayette Boston 02111 Job Business and Systems Analyst Organization Mass General Brigham(PHS) Schedule Full-time Standard Hours 40 Shift Day Job Employee Status Regular Recruiting Department PHS Partners eCare Job Posting Dec 21, 2021