Vendor Team Supervisor Details

Vendor Team Supervisor

University of North Carolina at Chapel Hill - North Carolina

Employment Type : Full-Time

Department Accts Payable and Vendor Svcs-213620
Career Area Accounting/Finance/Auditing
Is this an internal only recruitment? No
Posting Open Date 12/21/2021
Application Deadline 01/03/2022
Position Type Permanent Staff (SHRA)
Position Title Accountant - Journey
Salary Grade Equivalent GN12
Working Title Vendor Team Supervisor
Position Number 20023077
Vacancy ID P014146
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work ScheduleMonday-Friday
8:00am-5:00pm
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $52,822-$64,784
Pay Band InformationTo learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Primary Purpose of Organizational UnitThe University of Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. Accounts Payable and Vendor Services manages all aspects of vendor invoicing, including:

• New Vendors. Establishes protocols of enrollment for both Foreign and Domestic vendors into the UNC-Chapel Hill payment system.
• Independent Contractors. Reviews and approves the enrollment of contractors who render services for the University.
• 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the University.
• Voucher Approvals and Payments. Reviews and approves all business entertainment and employee expenses to ensure State and Federal compliance. For information on filing employee’s expenses, see the Travel and Expenses website. In addition, we handle P.O. Vouchers (P.O.s), outside party vouchers, campus vouchers (including petty cash vouchers, independent contractor vouchers, cash advance vouchers and electronic funds transfers).

Position SummaryThis position is responsible for overseeing and approving foreign vendor requests, foreign banking information, maintaining accurate wire instructions, and reviewing all outgoing foreign and domestic wires from campus. PO, and travel vouchers.

This position is also responsible for determining domestic and foreign vendors subject to federal and state tax withholding and is responsible for overseeing tax settings for various rates based on income type (services, royalties, honorarium), tax treaty claims, and expense reimbursement (such as travel), which may have tax reporting requirements even though not considered compensation. This position is responsible for determining the source of the income (U.S. vs. foreign) based on income type (goods, services, consulting fees, travel payments, royalties, license fees, grants or stipends, etc.).

This position is a contact for departments requesting new or updated foreign vendors. The position supports the domestic vendor coordinator position during absences and must be thoroughly trained on those duties (including maintenance of the electronic request queue) in addition to foreign vendor responsibilities.

The position has supervisory responsibilities for the vendor coordinator team, which includes the Domestic Vendor Coordinator, the Independent Contractor Approver, the Campus Voucher Approver Lead Technician, the 1099 review technician, and a temporary position supporting the vendor coordinator team.

Other responsibilities will include reviewing, recommending, and writing updates to policies and training documents regarding vendor and independent contractor management. The position is responsible for monitoring tax policy updates affecting form 1042S and IRS and NC 1099 requirements affecting domestic vendors and independent contractors and is the point of contact for tax questions re: foreign transactions and will make decisions about whether the university can pay foreign vendors based on their visa status, residency, work performed, and source of income (U.S. or foreign).
Minimum Education and Experience RequirementsBachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in accounting; or Associate’s degree in business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and ExperienceHigh degree of accuracy is necessary for entry of bank accounts and addresses. Monetary loss is a consequence of incorrect data entry of banking information.

Must be able to take direction from and make decisions with multiple areas (Campus, Purchasing, Accounts Payable, and Payroll Services).

Ability to concentrate and work quickly, consider details presented in multiple formats and sources to make decisions about vendor approvals.

Understanding of accounting principles and its application to accounts payable and vendor systems. Excellent customer service skills and ability to communicate via phone and email clearly.

Ability to use Microsoft Office products, especially Excel spreadsheets at intermediate level to download PeopleSoft queries and create reports.
Preferred Qualifications, Competencies, and ExperienceDegree in accounting strongly preferred. Tax experience with forms 1099 and 1042S is preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority ResponsibilitiesNot Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/218579
Office of Human Resources