Third Year Coordinator for Clinical Rotations
Employment Type : Full-Time
Overview:- The employee will coordinate and support student related activities and programs during the third clinical year, related to clinical rotations, affiliate sites and curriculum requirements.
Responsibilities:- Coordinate and deploy the third-year rotations lottery system.
- Collaborate with the Director of Clinical Education to assist with Site Preference requests when applicable.
- Assist in assessing rotation capacity for the upcoming academic year.
- Provide communication to students regarding all pre-rotation and academic requirements for rotations, including all relevant Clinical Education required class meetings, post- COMAT exam schedules, and Clinical Site Visits.
- Communicate with the Department of Primary Care to schedule on campus OSCEs.
- Assist with the coordination and scheduling of the Introduction to Clinical Rotations course.
- Update student demographics and schedules on New Innovations.
- Assure that all students have been notified of their rotations schedule and site orientation credentialing documents.
- Collecting and process the 3rd year Student Performance Evaluation forms, rotation grades, and collaborate with the Grades Coordinator.
- Assure that Student Performance Evaluations are submitted to the Clinical Dean for grading and review.
- Serve as liaison to clinical affiliate sites.
- Communicate with Clinical Sites and students regarding pending Clinical Clerkship Student Performance Evaluations.
- Track student OMM requirements.
- Assure that all matters reported from the clinical affiliate hospitals are communicated to the Director and Clinical Dean in a timely fashion.
- Assist in coordinating and entering data related to the Clinical Rotations in student files.
- Compile each student's pre-rotation credentialing documents.
- Review invoices for completed rotations received from affiliate sites and TouroCOM preceptors; and collaborate with the Director.
- Communicate with the Affiliation and Credentialing Coordinator to notify of potential preceptor to be credentialed and elective site affiliation agreements.
- Student related administrative duties:
- Collect and file Student Evaluation of Clinical Assignment forms, enter COMAT Exam scores to New Innovations and add report to student physical file.
- All documents received are to be time stamped and initialed by the person receiving the documents.
- Assure that all documents are scanned into the Clinical Rotations drive and available for student review.
- Review the Clinical Rotations Manual and Curriculum and Syllabi documents relevant for the third-year students.
- Maintain student files both physically and electronically.
- Assist in coordination and follow up of off- cycle students not currently on rotations.
- All other clerical tasks as assigned.
Qualifications:- Bachelor’s Degree preferred
- Strong interpersonal and communication skills
- Well organized and effective time management
- Ability to work independently or as a team
- Basic knowledge of Microsoft Office
- Ability to maintain confidentiality
- Ability to operate standard office technology (fax, scanner, multi-line phone)