Third-Party Documents Administrator, Director - Procurement
Employment Type : Full-Time
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group. Third-Party Documents Administration Director – ProcurementJob Summary:Reporting to the Chief Procurement Officer, the Third-Party Documents Administrator Director is responsible for establishing an end to end contract and sourcing governance function that complies with regulatory, MUFG third-party risk management, and MUFG legal department requirements. In this role, the incumbent will oversee third-party document audit activities, and critical and high risk third-party document remediation efforts.
The Third-Party Documents Administrator Manager will ensure compliance to policies through a programmatic approach including testing and analysis and production of metrics. The incumbent will be responsible for updating policies and procedures to include process improvements or changes to the risk environment.
The Third-Party Documents Administrator Manager will manage a team comprised of Third-Party Documents Administrators, which handles documents with third-party vendors for a wide variety of services, including software license/implementation/maintenance, financial products and services, subscriptions, property maintenance/construction, marketing, training, and consulting. The team also coordinates and follows instruction from the MUFG legal department related to third-party document templates and internal training. Major Responsibilities:
- Will support and regularly interact with regulators and will serve as the subject matter expert for policy and risk items as they relate to third-party documents
- Prepare reports, materials, and assessments for regulatory exams, company committee meetings, and the Board of Directors, as necessary
- Participate in or oversee the remediation of Procurement and third-party document audit items.
- Work closely with other third-party management functions and 2nd line functions to strategize and drive improvement in the third-party document management system, retrieval, and flow processes
- Partner with internal business resources and procurement stakeholders to provide subject matter expertise and guidance in ensuring all third-party documents meet MUFG’s third party risk management and legal department policies
- Ability to influence internal stakeholders including but not limited to, corporate legal, risk, compliance, information security, finance, and business units to bring Procurement resources, tools, methodologies, and judgment to business units in a collaborative environment that values insight, creative thinking, group problem solving, intellectual curiosity, and a growth mindset
- Partner with finance and associated business units to budget and track new spend, ongoing renewals, software license, maintenance, support, subscriptions, and/or other third-party document requirements and commitments, as well as metrics related to Third-Party Document Administrator assignments and compliance to internal service level commitments
- Provide hands-on team leadership, management, and coaching to staff, duties include:
- Interviewing, hiring, termination, coaching and counseling
- Training
- Performance appraisals
- Compensation changes, promotions and transfers
- Delegating assignments and oversight of work.
- Act as a leader, developing and promoting a workplace culture that values diversity of thought, promotes integrity and creates an atmosphere that supports coaching and fosters accountability
- Manage collection of supporting documentation (evidence) and serve as a member of the Procurement Leadership Management Team to influence and support initiatives
- Maintain tools and repositories to calculate, score, and/or record documents and related reporting
Qualifications:
Education, Licensure, Year of Experience (and type of work experience):- Minimum of 10+ years in sourcing and contracts and prior contract risk/governance experience
- Knowledge of the regulatory environment
- Bachelor's degree required; MBA preferred
- Familiarity with federal bank regulatory requirements related to third-party risk management strongly preferred
- Ability to communicate effectively (advocacy and listening) at all levels (internal and external)
- Experience driving cross-functional collaboration and obtaining results through influence
Knowledge, Skills, Abilities:- Strong analytical skills & problem solving capabilities
- Proven track record in project management and coordination / integration efforts across multiple groups
- Detail oriented and well organized
- Strong work ethic, ability to make decisions and work under tight deadlines
- In-depth knowledge of commercial contract principles and laws
- In-depth knowledge of software licensing
- Strong contract management skills
- Category expertise in information technology, professional services, and banking services
- Strong financial analysis skills
- Strong risk and corporate governance experience
- Team management
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.