Temporary Administrative Assistant (part-time) UTEMPS Details

Temporary Administrative Assistant (part-time) UTEMPS

University of Texas at Austin - Austin, TX

Employment Type : Full-Time

Job Posting Title:

Temporary Administrative Assistant (part-time) UTEMPS

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 28, 2021

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Location:

UT MAIN CAMPUS

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Job Description:

Support the migration of the UEM job certification program from existing hardware devices to UT Austin UTLearn LMS.

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected start date will be as of March 1, 2021 and it will have a projected end date of May 28, 2021 - possible extension. This temporary assignment may transition to regular status. This assignment will be remote, however the selected candidate must be flexible to work as needed on campus. The selected candidate must have a current Texas driver's license with a clean driving record.

Responsibilities

• Assist with revising and uploading PowerPoint training modules to UTLearn LMS. Convert training modules from MS Word to Adobe PDF format and upload to UTLearn LMS. Assist with creation of tests/exams using external training software and upload to UTLearn LMS.

• Assist with training accessibility implementations (i.e., module voiceovers, methods to assist employees with audible or visual impairments). Assist with updating safety data sheets and the chemical inventory. Will drive UT vehicle as needed.

Required Qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Senior Office Assistant level. Experience with clerical functions, including providing customer service, using a PC, performing data entry, answering a multi-line telephone, and experience in a service-oriented organization dealing with the public. Demonstrated ability to multi-task and effectively manage concurrent projects with accuracy. Ability to work independently and as a team member. Professional demeanor. Proficiency with Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat. Relevant education and experience may be substituted as appropriate .

Preferred Qualifications

Bachelor's degree. More than three years clerical experience. Experience at The University of Texas at Austin, or in a similar university setting, in a customer service oriented organization supporting clients. Knowledge of UT Define. Experience coordinating interoffice functions and communicating with diverse populations. Excellent organizational skills. Excellent oral and written communication skills.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Hourly Rate

$15.03

Working Conditions

• Attire - Business Casual

Work Shift

• The work hours will be from 7:00 a.m to 5:00 p.m. - the schedule will be agreed upon with the supervisor.

• The assignment hours per week are - 20.

• This assignment will be remote, however the selected candidate must be flexible to work as needed on campus at times.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.