Temporary - Administrative Assistant (COVID-19 POT Support Staff) Details

Temporary - Administrative Assistant (COVID-19 POT Support Staff)

City of Austin - Austin, TX

Employment Type : Full-Time

Posting Title Temporary - Administrative Assistant (COVID-19 POT Support Staff)
Job Requisition Number COA083745
Position Number T95505
Job Type Full-Time
Division Name Austin Public Health
Minimum QualificationsEducation and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
• Education and or experience will substitute for the minimum qualifications

Licenses and Certifications Required:

• None.

Notes to Applicants

The purpose of this position is to provide administrative support to the COVID-19 drive-thru Point of Testing Site. This position will serve a variety of roles: Vehicle Check-ins and Vehicle Check-Outs, Label runner, Logistics runner and the Hot Zone and other duties as needed.

Additional Knowledge, Skills and Abilities:

• Skill in perceiving and reacting sensitively to the needs of others
• Ability to maintain strict confidentiality of required HIPPA and other Texas privacy laws
• Application of good knowledge of current cultural, social, economic and public health issues and community demographics
• Interacts with clients, community partners and co-workers with fairness and equity and deliver services free of bias or prejudice.
• Ensure the health and safety of the community within ability and resources and treat the diverse customers with thoughtful listening and respect.

This position will require a pre-employment Criminal Background Investigation (CBI).

If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate and/or graduate degrees, will be required.

Please ensure that the email address and contact information you provide is current, secure and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner.

Any Personal Protective Equipment (PPE) needed will be provided.

This work will be performed in an outdoor environment with possible exposure to inclement weather and various temperature changes.

Must be able to stand on feet for up to 2 hours at a time.

Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.
Pay Range$18.00
HoursApplicants must be flexible as we need coverage for various shifts. Please include your availability in the supplemental question section of your application.
Job Close Date
08/20/2021
Type of Posting External
Department Austin Public Health
Regular/Temporary Temporary (No benefits)
Grant Funded or Pooled Position Grant Funded
Category Clerical
Location Varies
Preferred Qualifications
Duties, Functions and ResponsibilitiesEssential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Greets visitors, handles their inquiries, and directs them to the appropriate person.
2. Answers multi-line telephones, or two-way radios and directs calls or takes messages.
3. Maintains office supply inventories by placing orders.
4. Schedules and coordinates meetings.
5. Distributes, disperses, and reconciles petty cash requests.
6. Types letters, memos, forms and other correspondence.
7. Picks up, sorts and delivers mail to appropriate person.
8. Files and retrieves documents, records and reports.
9. Maintains records, enters data and retrieves data as needed.
10. Analyzes and interprets data and prepares reports.

Responsibilities – Supervisor and/or Leadership Exercised:
None.
Knowledge, Skills and AbilitiesMust possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques and methods.
• Knowledge of city practices, policy and procedures.
• Skill in oral and written communications.
• Skill in using computers and related software.
• Skill in handling multiple tasks and prioritizing.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADACity of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.