Technician, II, Senior, Accounting Details

Technician, II, Senior, Accounting

Guilford Technical Community College - Jamestown, NC

Employment Type : Full-Time

#RPM

The jobholder performs moderately complex record keeping duties associated with the processing and completing of accounting transactions for all fund sources (federal, state, county, institutional and grants). This includes the processing, reconciling, reporting and analysis of monthly, quarterly and annual activities. The jobholder also provides internal audit reviews of selected areas and assists with the College’s internal control review process. The jobholder plays a pivotal role during the closing process of each fiscal year under very strict deadlines. Duties within this position are generally identified as processing or reporting (or both), and the jobholder will be cross-trained in both areas.

Duties/Functions

• Verify accuracy and appropriateness of amounts and submit information to manager for approval.
• Manage cash balances, including cash in bank and the college’s short-term investment fund. Ensures sufficient operating cash while maximizing investment earnings.
• Review, audit and analyze expenditures for compliance with governmental rules and regulations, conformity with accepted accounting principles, established college policies/procedures, grant or contract requirements, and proper account code classification. Refer complex issues to manager.
• Coordinate the processing and vouchering of all payments not running through the purchase order system; i.e. bookstore invoices, financial aid disbursements, student refunds, payroll close-out checks and local and capital outlay.
• Review and select vouchers for payment based upon due date, cash availability and college priorities.
• Prepare requests for reimbursement for grants and contracts and state-funded capital projects according to documented requirements.
• Serve as backup to reconcile and report Federal expenditures to US Department of Education via electronically transmitted Grant Administration and Payment System (GAPS) in compliance with applicable Federal regulations.
• Reconcile, prepare necessary journal entries, and close funds on a timely basis each month-end.
• Answer inquiries from budget managers, administrative assistants, senior management and external agencies. Routinely review reports for accuracy; analyze and process corrections to budgets, expenditures and deposits; record and maintain backup documentation for audit trail.
• Monitor and help maintain integrity of chart of accounts.
• Assist with preparation of institutional funds base budgets.
• Maintain accurate, organized files.
• Responsible for compliance with the Standard Records Retention and Disposition Schedule.
• Review sales tax and 4% non-resident vendor withholding tax filings.
• Review/audit outstanding check reports and escheat documentation to ensure compliance with Federal financial aid regulations as well as state escheats regulations
• Assist with EAGLE internal control reviews
• Monitor, analyze and/or review financial summary and detailed reports, internal/external reports, mandated reports, program budgets, or records for appropriateness, accuracy, proper account coding and compliance with rules and regulations, implementing corrections and funds transfers, resolving discrepancies as necessary, and/or processing documents for input into automated systems.
• Perform reconciliations and analyses on various areas of the entities and present logical conclusions. Identify, investigate and report on issues found.
• Compile statistical, financial and/or auditing reports on a recurring basis. Distribute reports to appropriate parties.
• Review statements and reports required by governmental agencies on mandated grant programs and state funded programs prior to submission to appropriate agency.
• Contact and work with state, county and other local agencies regarding the dissemination of funding requests and other required reporting.
• Perform internal audits of accounting transactions to confirm proper coding, approval and handling of transactions to include:

o Journal entries
o Accounts payable transactions and backup prior to releasing invoices for payment
o Sales tax calculations and filings
o Equipment audit/reconciliations

• Assist in year-end closing of fiscal and accounting records.
• Comply with federal, state, county and local policies, procedures and regulations.
• Coordinate timely distribution and required reports to management
• Prepare monthly schedules (interim financial reports) for Board presentation.
• Prepare various analytical month-end and year-end reports for management.
• Assist with year-end financial statements.
• Demonstrate and model the College’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.
• Perform other duties as assigned, including assisting with peak registration activities, and serving as backup for the accounting technician for state and county funds.
• Serve on committees and work teams as assigned.

Difficult Challenges

• Constantly moving, fast-paced environment.
• Changing priorities with fixed deadlines.
• Compliance with state regulations, college procedures and grant requirements.
• Knowing what needs to be done, in what order and by what deadline.
• Constant interruptions causing breaks in focus and increased stress.

Contacts

• Daily: supervisor re updates, assignments
• Daily: Controller, budget managers, faculty and staff re: reports, information for reporting
• Daily: Purchasing, Accounts Payable, Accounts/Cash Receivable re financial discussions
• Weekly: Payroll and Inventory Control re financial discussions
• Monthly: external grantors re grant accounting

Education Required

Associate Degree in accounting, business or related field or significant related experience required.

Education Preferred

Bachelor’s in Accounting or related field preferred.

Experience Required

• A minimum of 3 years related experience in accounting/bookkeeping.

Experience Preferred

• NC Community College experience preferred.

KSA Required

• Proficiency with manual and automated accounting systems, including accounts payable, accounts receivable, and general ledger.
• Proficient use of 10-key calculator.
• Proficient use of PC for spreadsheets, word processing, email, and internet.
• Ability to process large volumes rapidly and with accuracy.
• Ability to maintain confidentiality and exhibit discretion and sound judgment in decision-making.
• Ability to work independently with limited direct supervision.
• Capable of working in team environment both within the department and throughout the college.
• Skilled at applying college policies and procedures, as well as federal, state and local regulations.
• Ability to effectively prioritize and handle multiple projects simultaneously while adhering to strict deadlines.
• Ability to maintain effectiveness under pressure.
• Excellent math skills, with strong analytical and problem solving abilities.
• Excellent communication skills, both oral and written.
• Excellent interpersonal and customer service skills.

KSA Preferred Department/Job Specific RequirementsThe following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:

• Ethics
• Safety/Shooter on Campus
• Personal Information Protection Training (PIP)
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.

Physical Demands

Physical Activity: Primarily Sitting
Environmental Hazard(s):<15%
Lifting:<=20 lbs

Posting Type Staff Posting Number 2021-005-REG-P
Open Date 01/21/2021
Close Date
Open Until Filled Yes
Special Instructions to Applicants