Support Staff III - District Attorney Details

Support Staff III - District Attorney

Chester County of Pennsylvania - West Chester, PA

Employment Type : Full-Time

Summary

The SSS III provides entry-level administrative support and clerical duties. Specifically, as a discovery clerk/receptionist for the District Attorney's Office, responsibilities include gathering criminal case file paperwork, i.e. police reports, supplemental reports, rap sheets, case dispositions, accident reports, medical records, etc. This individual will be responsible for scanning and/or copying all paperwork for dissemination to defense counsel half the day and providing receptionist coverage and duties for the second half of the day.

The ideal candidate will possess excellent interpersonal and organizational skills and must be computer proficient. Law office experience or a paralegal background is a plus. A criminal background check will be performed.

Criminal background check is required.

Essential duties, tasks and accountabilities may include the following:

• Provide clerical support (typing, filing, copying, processing paperwork, etc.).
• Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
• Sort and distribute incoming mail.
• Payroll entry and attendance tracking.
• Maintain office supplies.
• Miscellaneous data entry.
• May need to provide cashier services (cash, checks, receipts).
• Maintain logs, if applicable and ensure accuracy.
• Create and maintain calendars in OutLook.
• Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
• Perform other duties, tasks and special projects, as required.

• Gathering criminal case file paperwork, i.e. police reports, supplemental reports, rap sheets, case dispositions, accident reports, medical records, etc.
• Scanning and/or copying all paperwork for dissemination to defense counsel.
• This position provides reception relief and occasional transcription when necessary.

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
• Ability to maintain confidential information and handle confidential matters.
• Basic spelling, grammar and math skills.
• General computer knowledge.
• Ability to prioritize and organize work.
• Strong interpersonal skills.
• Ability to interface with all levels of county management.
• Basic typing / word processing skills (minimum of 40 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).

• One to two years of general office experience and skills.
• Strong customer service skills.
• Accurate and detail oriented.
• Strong time management skills.
• Basic accounting skills.
• Strong verbal and written communication skills.
• Ability to multi-task.
• Familiar with reception desk functions.
• Ability to deal with all types of people and personalities.
• Familiar with county policies and procedures.

Computer Skills:
To perform this job successfully, an individual should have:

• General computer skills
• Basic Word skills
• Basic Excel skills
• Basic Microsoft Outlook skills (Email and Calendar)
• Basic Internet skills (for research purposes).
• Basic Access skills may be required.