Staff Assistant II Details

Staff Assistant II

POWER Engineers, Inc. - Houston, TX

Employment Type : Full-Time

Staff Assistant II / Administrative Support

POWER Engineers, Inc. provides program management services for our client’s major electric power delivery projects across North America and selected programs globally. POWER differentiates itself in the market by applying highly skilled and collaborative talent, processes, and innovative technology that can be adapted to each client’s needs. Our program management professional service, POWER360®, provides for successful collaboration on our major projects and programs. We are seeking a talented Staff Assistant / Administrative Support to join our Portfolio Management Information Solutions (PMIS) team.

This position is posted in Houston, Texas; but can work remotely from any location in the U.S. (Please note where you will be in the application).

This position will perform administrative support tasks, varied duties, and assignments by established processes and procedures. This role will heavily support the PMIS Department manager in addition to supporting the rest of the POWER360® team.

• Perform general office tasks: answer phone, ship packages, book conference rooms, order catering services, etc.
• Provide direct or indirect assistance to managers and other departmental personnel
• Provide a high level of document control such as typing transmittals, letters and documents, quality control documents, managing electronic files, closing projects, and the overall organization of ProjectWise projects
• Schedule and coordinate project meetings, take meeting minutes and provide project administrative support
• Ensure team is following documents/records procedures via ongoing communication and training
• Assist with travel arrangements and expense reports
• Submit purchase requisitions for vendors or supplies
• Assist in new employee orientation
• Assist with invoice/expenses reconciliation
• Maintain consistency with POWER administrative practices
• Perform other related duties as assigned
• Occasional travel to attend training and business-related meetings
• Occasional customer service for the PMIS collaboration tool

• High School diploma required
• Two (2) + years experience in an office or engineering environment
• Proficiency in Microsoft Office applications including, but not limited to Word, Excel, PowerPoint, and Outlook
• Excellent communication skills, both written and verbal
• Excellent time management skills and ability to prioritize work
• Strong attention to detail
• Ability to work in a fast-paced environment
• Self-motivated and ability to work as part of a team

• Associates degree in Business Administration and/or related field experience
• Three (3) + years experience in administrative support or clerical role is preferred
• Proficient in Microsoft Office Visio, Project, Adobe, Teams, and Bentley ProjectWise software
• Accounting experience is a plus (PMA experience)

At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good Work. Have Fun. Make Money.

You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching, and training it takes to advance your career.

Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development, and a full benefits package:

• Medical/Dental/Vision
• Maternity Leave
• Parental Leave
• Paid Holidays
• Vacation/Paid Sick Leave
• Voluntary Life Insurance
• 401K

POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!

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