Sr. Administrative Assistant Details

Sr. Administrative Assistant

Moderna - Cambridge, MA

Employment Type : Full-Time

The Role:

Due to our successful growth, we are adding a Sr. Administrative Assistant opportunity here at Moderna. This individual provides critical support to senior leaders in various departments within Moderna as well as providing ad hoc support to the Executive Assistant as required. The position requires extensive coordination and communication within Moderna and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.

Here's What You’ll Do:

• Proactively manage calendars and provide scheduling support for assigned executives

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize

• Manage travel arrangements ( domestic/international)

• Manage standing meetings and off sites with leaders’ teams as required

• Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings.

• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions

• Prepare expense reports and approve online expense, time off submittals and Workday actions as assigned

• Provided Cambridge site support as needed (events, coordination of meetings, administrative tasks, etc.)

Here’s What You’ll Bring to the Table:

• A minimum of 5 years and ideally 8 years of directly relevant experience providing senior leader level administrative support in a corporate environment; a degree is desirable, but not required.

• Proven ability to take initiative, determine priorities and exercise good judgment

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see it through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

Here’s What We’ll Bring to the Table:

• On-site subsidized cafeteria or catered lunches
• Company-provided iPhone
• Free parking, monthly subway pass or a subsidized commuter rail pass
• Free annual corporate membership to Bluebikes
• Highly competitive healthcare coverage including: medical offered through BCBS (HMO/PPO), dental, and vision offered through VSP
• Flexible Spending Accounts for medical expenses and dependent care expenses
• 16 weeks of 100% paid parental leave for all new parents
• 16 weeks 100% paid family caregiver leave
• 20 weeks 100% paid medical leave
• Eligible for “Moderna Month” (one month paid sabbatical after five years of service and eligible for additional one month paid sabbatical every 3 years thereafter)
• Adoption assistance and discounts to local childcare centers, as well as access to care.com
• 401k (traditional and Roth offered) with 50% match on first 6% deferred. Match is vested immediately
• A suite of Moderna paid insurance coverage, including: life insurance, short-term and long-term disability
• Voluntary legal assistance plan
• 15 days’ vacation and 7 sick days per year, in addition to a discretionary winter shut down and 11 company paid holidays (includes 2 floating holidays)

About Moderna:

In 10 years since its inception, Moderna has transformed from a science research-stage company advancing programs in the promising-but-still-unproven field of messenger RNA (mRNA), to an enterprise with its first medicine having treated millions of people, a diverse clinical portfolio of vaccines and therapeutics across six modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for both clinical and commercial production at scale and at unprecedented speed. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna’s capabilities have come together to allow the authorized use of one of the earliest and most-effective vaccines against the COVID-19 pandemic.

Moderna’s mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and auto-immune diseases. Today, 24 development programs are underway across these therapeutic areas, with 13 programs having entered the clinic. Moderna has been named a top biopharmaceutical employer by Science for the past six years. To learn more, visit www.modernatx.com .

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.