Employment Type : Full-Time
POSITION: Special Education Building SecretaryREPORTS TO: Building Principal/Director of Special EducationCLASSIFICATION: Non-Exempt (hourly), Grade BPURPOSE: The Special Education Building Secretary performs a variety of intradepartmental, secretarial, and organizational responsibilities which contribute to the efficient management and coordination of assigned school-based tasks. ESSENTIAL DUTIES & RESPONSIBILITIES: Serve as the special education secretary; receive/distribute messages, screen callers, greet students/visitors, respond to inquiries; and model standards of strict confidentialityProcess all routine correspondence and personnel information as requested by the administrationPrepare purchase order transmittals for approval; forward to central office in a timely mannerInteract and assist Special Education students when necessaryMaintain an inventory of office supplies Arrange alternative transportation for defined studentsMaintain and update all office files, copier and telephone codes, and coordinate special education calendarCopy, mail, and distribute all compliance forms, IEP forms, etc., to proper individualsOversee scheduling of meetings involving building special educators/administratorsAssist and train Paraeducators with Medicaid paperworkOrient new Paraeducators (lockers, mailboxes, time sheets, Medicaid, etc)Prepare materials for special education staff as need (copies, lamination, enlargement)Exhibit commitment to School Districts Vision PlanJob Knowledge, Skills, and AbilitiesExcellent word processing, communication, and interpersonal skillsKnowledge of Special Education forms and related paperwork and requirementsAbility to be flexible, plan, organize, problem solve, and manage conflictAttention to detail, accuracy, and confidentiality in written and verbal communicationAbility to interact and assist Special Education students when necessaryTOOLS/TECHNOLOGY REQUIREMENTS: Calculators or accessories, Desktop computers, Paper punching or binding machines, Facsimile machines, Photocopiers, Electronic mail software (Outlook), Word Processing Software (Microsoft), Calendar and Scheduling Software (Outlook), Spreadsheet Software (Excel), Scanners, Internet Browser Software, Presentation software (PowerPoint), Student Database Software (PowerSchool), GoalView, and Business Collaboration Software (SharePoint) QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following: High School Diploma (or GED or High School Equivalent Certificate)Experience and/or training in Business education and/or experience working in a busy office environment; preferably in a school settingExperience and/or ability working with children or adolescentsPHYSICAL/MENTAL DEMANDS: Must be able to move objects weighing up to 25 poundsMust be able to remain in a stationary position 50% of the timeMust be able to move around the office and school to access office machinery, lead students, attend meetings, greet visitors, etc.Ability to effectively and efficiently operate under stressful situations including managing multiple priorities WORKING CONDITIONS: Work is normally performed in a climate-controlled office environment, with very limited exposure to extreme heat/cold, poor ventilation, fumes, and gases. Noise level is moderate and includes sounds of a normal office. No known environmental hazards are encountered in normal performance of job duties.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.