Senior Project Controls Specialist Details

Senior Project Controls Specialist

SLAC National Accelerator Laboratory - Menlo Park, CA

Employment Type : Full-Time

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park; CA. Due to COVID-19-related curtailment of on-site activities, the job duties for this position will be required to be performed from home until full site access is restored. Position may be required work onsite periodically to support critical projects.

Position overview:

SLAC’s Office of Project Management (OPM) manages infrastructure and capital projects from conceptual project development, through design, construction and operation. We plan and develop high-value, quality, long-term cost effective facilities and landscapes that enhance research objectives at SLAC, embrace our partnership with the Department of Energy (DOE) and Stanford University.

We have an opening for a Senior Project Controls Specialist (PCS) to support a portfolio of high risk and complex projects at SLAC. A successful candidate for this position is expected to have a strong background in the implementation of project management principles and concepts as well as in-depth understanding of project controls processes, procedures and systems. The Senior Project Controls Specialist is responsible for leading a team of PCS to support project management teams in developing, implementing, and maintaining a broad range of project controls and risk management practices (e.g., planning, scheduling, control, reporting, and performance measurement requirements) throughout the project lifecycle.

In addition to the Project Controls Specialist core duties, responsibilities include the following:

• Perform the full range of project management cycles including initiation, planning, execution, monitoring and controlling, and closeout.
• Support the development of action plans, estimates and project resources requirements, including management, labor, materials, and time required to complete project.
• Support and maintain the projects’ Risk Registers and integrate the risk register with other institutional risk management processes.
• Work with project management teams to anticipate future demand and secure necessary resources to address project controls and risk management requirements.
• Interface with project managers, control account managers, engineers, procurement contract administrators, financial analysts on project planning and controls issues and requests.
• Implement standards, system descriptions, software applications, protocols and practices in Project Management/Risk Management/Project Control.
• Facilitate discussions and negotiations to drive recommendation consensus.

Project Controls Specialist core duties:

• Lead a team of PCS and in coordination with the project teams to prepare detailed project controls plans, work breakdown structures, statements of work, and other project planning documents.
• Develop and maintain resource-loaded schedules, time-phased budgets and performance measurement baselines.
• Perform cost, schedule and earned value (EV) analyses to identify and analyze variances, determine root causes and impact, and develop corrective action plans.
• Implement baseline change processes and procedures to timely and appropriately capture scope, cost and schedule changes.
• Develop and manage the Estimate to Complete (ETC) gathering and integration process and validate the Estimate at Complete (EAC) within the cost system.
• Prepare and ensure data integrity, quality, and timely submittal of project performance reporting to internal and government/external customers.
• Provide leadership, guidance and mentoring to junior PCS staff on the team.
• Perform other duties as assigned.

To be successful in this position you will bring:

• Bachelor’s degree in Management Information System, Project Management, Engineering Management, Construction Management, Business, Finance, Procurement or related field with 10 + years of experience performing the above listed duties or a combination of education and experience including:
  • Performing project controls functions including planning, budgeting, and scheduling on projects over $50 million value.
  • Capitalization standards, earned-value management system and reporting.
  • Advanced knowledge and experience in project controls applications and tools including Primavera P6 and Deltek Cobra (or equivalent scheduling and cost processing tools).
  • Expert knowledge of Microsoft Office applications with extensive and demonstrable experience in advanced Excel functions.
  • Extensive financial and trend analysis experience with demonstrated ability to advise customers and develop effective solutions.
  • Leading and mentoring junior level staff.
• Advanced knowledge and experience of PMBOK and applicable DOE Orders for project controls including EVMS techniques, project management policies and procedures.
• Demonstrated organizational, problem-solving, negotiating skills and the ability to effectively delegate and manage several projects simultaneously.
• Proven record of ability to adapt to changes, be creative with solutions, and have a tolerance for ambiguity.
• Excellent written and verbal communication skills and the ability to work effectively within a cross-functional team with diverse technical backgrounds and in various locations.

Certifications and Licenses:

• Project Management Professional Certification strongly preferred.

SLAC Employee Competencies:

• Effective Decisions: Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development: Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability: Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative: Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability: Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Physical requirements and working conditions:

• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities: http://www.group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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• Classification Title: Project Controls Specialist 2
• Grade: K Job code: 4327
• Duration: Regular Continuing