Summary:
The general nature and level this job requires a high level of knowledge, skills and abilities to perform complex, technical and/or administrative assignments with several variables and alternatives. Exercises some discretion and independent judgment to resolve problems, as compared to following procedures and practices, and reports results to management. Periodically participates on Houston or Operations and Engineering (O&E) level committees or task teams to develop new administrative programs, procedures, and processes. May be required to be proficient and able to perform duties currently tied to an Analyst position.
Essential Duties and Responsibilities:
This position is the “Go-To” person for all Administrative related activities and procedures for the Field Area.
Budgets
- Assist areas and Teams with the preparation of the annual O&M budgets. This involves reviewing historical cost data, interviewing Area and Team personnel, focusing on planned usage of manpower, materials, supplies, equipment and other associated costs.
- Recommends prioritization of activities considering available resources and prepares final budget documentation for management approval.
- Gathers data related to utilization of resources, completes required reports and documents and compares results with established standards and recommends to supervision any required actions.
- Assists Department and Area Management in developing budget guidelines and processes to be followed by their Area.
Cost Control Analysis
- Ensures that Area and Team level O&M and, or Capital Budget information is gathered, consolidated, reviewed and reported to Area and Houston Operations and Engineering upper management.
- Reviews, monitors and analyzes actual results versus O&M and, or Capital budgets.
- Reviews financial and statistical data to determine reasons for variances to prepare required documentation.
- Reviews and analyzes trends and variances to recommend changes in the usage of resources.
- Assist area and division supervision in identifying underutilized resources and scheduling of workforce.
- Review variances from standard administrative practices, identifies potential problems and notifies supervision of significant deviations.
- Facilitates monthly 9th day forecast variance meeting in which we review our Operating Expense report with Const controls ahead of financial reporting to the executive management team. In addition, a review of our monthly report of Expense and Capital Maintenance projects.
Training/New System and Procedure Development
- May be called on to participate in the review, development, design and implementation of processes and systems (manual and automated) to satisfy internal and external information and reporting needs and requirements.
- Responsible for the training of area and division personnel in all administrative procedures and methods, which include use of computer programs/applications.
- Schedules, plans and conducts training and/or meetings within individual areas of expertise.
Contractual Agreements
- Has an understanding of the contracts for service requirements and process.
- May be called on to assist Team/Area personnel with the preparation and submission of requests for new contracts for service agreements or requests for work activation orders.
- Will manage the process to review Team requests for third party service that don’t meet the requirements for formal contracts for service. This includes verifying requested work is budgeted, competitive bids are obtained when required, verifying contractors have proper licenses and sufficient insurance coverage and insuring contracts are in place with prospective service providers.
Researches and Processes Requests for Information
- Prepares and/or assists in research and preparation of requests for information, special projects and reports requested by Operations and engineering, other departments and third parties.
- Involves researching, analyzing and compiling various data.
OTHER DUTIES:
- May coordinate the work of lower-level analysts in their respective Area.
- Works with all levels of personnel within Operations and Engineering (O&E) and other departments to furnish and obtain information, resolve problems, etc., concerning aspects of assigned duties.
- Works with confidential information, such as personnel changes and personal employee data.
- Performs other assignments as assigned, necessary to implement departmental goals.
- Maintains and keeps track of the Division’s Community Support Program.
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- Bachelor’s degree in business administration, accounting, finance, mathematics, computer science or industrial engineering, or additional equivalent experience.
- 6 + years of analytical experience, preferably in the gas transmission industry, in any of the following areas: cost or budget analysis; system or procedures analysis; computer operation or programming; or contract administration or analysis.
- Excellent oral and written communication skills.
- Proficient in all Microsoft software.
- Possess excellent interpersonal skills and ability to work closely with all levels of organization.
- Excellent organizational skills and follow through skills required.
- Ability to perform multiple tasks with minimal supervision. Ability to work overtime on short notice. Some travel and overnight stays required.
- Position to be filled commensurate with skill set, education and experience.
- Ability to manage a diverse workforce performing administrative and financial job functions.
- Ability to backup and fill-in for the Director of Operations Services
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Job Type: Full-time
Pay: $1.00 - $2.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Education:
Experience:
- analytical: 6 years (Preferred)
- Financial planning: 6 years (Preferred)
- Cost Control Analysis: 3 years (Preferred)
- Contractual Agreements: 3 years (Preferred)
- Budgeting: 3 years (Preferred)
Work Location: One location