Senior Administrative Staff
Employment Type : Full-Time
See Terracon’s Safety Response to Covid-19 below
Job Description
General Responsibilities:
Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company.
Essential Roles and Responsibilities:
- Acting on own initiative, provides advanced and diversified administrative support to an office or executives.
- Assignments generally involve work of a highly confidential nature and require extensive knowledge of the business, operating group and/or department and company practices, policies, programs and service lines.
- Exercises considerable discretion and independent judgment and is capable of handling complex information requests to ensure appropriate resources take action.
- Provides high-level administrative support of a highly confidential nature such as handling information requests, preparing correspondence, receiving visitors, arranging conference calls, scheduling and coordinating complex meetings.
- Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda.
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
- Coordinates activities across departments.
- May handle calendaring, travel schedules and arrangements, process expenses/invoices, and coordination of day-to-day activities.
- In an Office location, serves in one or more roles to support the corporate office including:
- Corporate Services Representative (CSR): Liaison between office and corporate functions such as Human Resources, Accounting, and Health/Safety.
- Local Computer Administrator (LCA): Liaison with IT; Primary contact for any computer related issues for the office including installing/removing software, running backups, and rebooting equipment.
- Collections Administrator: Coordinate collection efforts for the office. Make 7-10 day courtesy calls and follow-up on invoices < $2,000. Present collection status reports. Communicate with clients regarding special invoicing/reporting issues.
- Fleet Administrator: Liaison with Corporate Procurement. Monitor vehicle assignment, maintenance and repair of fleet. Manage gas cards, mileage reports and toll tags. Responsible for quarterly vehicle report. Process license renewals and driver alert reports.
- May dispatch Technicians to project sites based on technician skill set, certifications, location, project, and priority.
- Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
- Be responsible for maintaining quality standards on all projects.
Requirements:
- High school diploma or equivalent.
- Minimum 10 years’ relevant experience.
- Valid driver’s license with acceptable violation history.
Terracon’s Safety Response to COVID-19
Committed to Our Employee Safety!
Terracon is passionate about your safety before, during, and after the COVID-19 pandemic. As Terracon continues to move forward and grow through this time, we are continuing to take every precaution to ensure the safety of our employee-owners. If you are as committed to your success as we are committed to your safety, then Terracon is the company for you!
Our goal has not changed. For Terracon, our guiding principle has been and will continue to be the safety of our employee-owners. It’s that simple. We want our employees to be able to work safely in every situation and go home safely each night. As we continue our vision of being “Best at People,” here are some of the things Terracon is doing to safeguard every employee-owner:
- On-going communication with ALL employee-owners on a dedicated COVID Response page, and a portal for their families to have access to resources as well
- Requiring specific COVID-19 Pre-Task Safety Planning Protocols for all tasks and projects
- Empowering employees to speak up and say “no” to working in unsafe conditions
- Providing an additional 40 hours of sick leave to anyone impacted by COVID-19, including those impacted by daycare and school closures
- Offering voluntary reduced work schedule for anyone needing extra time to care for others
- Load leveling work assignments across regions to maintain high productivity and chargeability
- Ensuring proper PPE and sanitation on all project sites by providing field employee-owners with mobile hand washing stations and supplies, masks, and sanitizing kits
- Utilizing technology for more remote work opportunities and innovation using everything from video conferencing to drones
- Following all CDC guidelines including social distancing on job sites, in offices, and in our labs
- Implementing a stand-by leave program to ensure our employees continue service and health insurance benefits during regional work shortages
If your passion lies in working with a company that truly cares for your safety, and if you’re interested in belonging to a 100% employee-owned organization that will help you grow and quickly progress in your career, consider Terracon and apply today!About Terracon
Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 5,000 employees in more than 150 offices with services available in all 50 states. Terracon’s growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
Terracon offers an excellent compensation and benefits package including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.