Secretarial Support Manager Details

Secretarial Support Manager

Latham & Watkins LLP - Menlo Park, CA

Employment Type : Full-Time

Latham & Watkins, a global law firm consistently ranked among the top firms in the world, is seeking a Secretarial Support Manager to join our dynamic team in Silicon Valley.

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation and collaboration.

About the role

As an Secretarial Support Manager, you will be responsible for establishing strategic and operational priorities for the attorney support teams in the office, including organizing, supervising and developing secretarial staff. Other key responsibilities include:

• Establishing strategic and operational priorities for the attorney support functions in the office
• Coaching and counselling attorney support coordinators and secretaries as needed
• Monitoring workflow and coordination of assignments based upon daily Firm and client needs
• Establishing effective communication with the secretarial staff regarding firm policies, procedures and expectations; conducting secretarial meetings as necessary and in line with department guidelines
• Managing the performance review process, incorporating all appropriate feedback; recommending salary increases and discretionary bonuses for attorney support; obtaining ongoing feedback on coordinators and, where necessary, other secretaries; delivering performance messages in line with departmental guidelines

About you

We’d love to hear from you if you:

• Demonstrate excellent leadership skills (e.g. organising, planning, problem-solving and decision-making) necessary for effective management
• Possess well developed and professional interpersonal skills; ability to interact effectively with people at all organisational levels of the Firm
• Display strong communication skills, both written and verbal

And have:

• A Bachelor’s degree or a minimum of eight (8) years relevant experience may be considered in lieu of Bachelor’s degree
• A minimum of three (3) to eight (8) years’ experience in a supervisory/management capacity, preferably in a law firm
• Legal Secretarial experience desired

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• 10 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Wellness programs (e.g. membership to HeadSpace, access to mental health services, well-being events, etc.)
• Professional Development programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an Equal Opportunity Employer. Our commitment to diversity, equal opportunity, pro bono work and sustainability enables Latham & Watkins to draw from a remarkable wealth of talent to create one of the world's leading law firms. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are.

Latham & Watkins is also committed to protecting the health and well-being of our employees and partners, their families, and members of our community against COVID-19. Accordingly, we require all partners and employees based in the United States to be fully vaccinated against COVID-19, unless they have a documented underlying medical condition or sincerely held religious belief that prevents such vaccination. Offers of employment will be conditioned upon applicants presenting proof of full COVID-19 vaccination or obtaining an exemption on medical or religious grounds.

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Job Location Menlo Park, California, United States Department Office Administration Position Type Full-Time/Regular