School Secretary - Eliseo C. Felix SY20/21
Employment Type : Full-Time
This position ensures the efficient operation of the school office in order to maximize the office’s positive impact on the education of the students.
II. Qualifications:- Must possess high school diploma or equivalent.
- Must possess a valid Arizona IVP Fingerprint Clearance card
- Must possess a minimum of two years experience as a secretary, office manager, or other similar position.
- Must have knowledge of basic office procedures and common office equipment and computers.
- Must possess proficient typing and phone skills and knowledge of word processing, database, and spreadsheet programs.
- Bilingual/biliterate in Spanish and English preferred.
III. Duties and Responsibilities:- Assists Principal with planning and organizing the school office.
- Provides positive and quality customer service for all.
- Assists teachers in processing their instructional materials as requested.
- Orders office supplies in a timely fashion and maintains accurate inventory records, as needed.
- Maintains a daily staff attendance log, prepare weekly classified and certified spreadsheet for submission to payroll department and insure that all attendance absence forms are submitted.
- Processes all changes and adjustments in student schedules.
- Maintains a log of visitors to the school and monitors visitors’ badges as appropriate.
- Processes requisitions and maintains appropriate budget records.
- Maintains student attendance records and parent contact for absences.
- Maintains student permanent records and processes all requests for records.
- Processes and informs appropriate program offices/programs regarding changes in student status.
- Takes responsibility in the care of school and minor repair of photocopier, fax machine and other office equipment and materials. Calls service technicians, as needed.
- Keeps daily student sign out/in log.
- Answers phone and relays messages to principals, teachers, and students.
- Maintains student information in Synergy System and submits student attendance data for ADM reporting.
- Assists Student Council sponsor with fundraising activities and counts and processes student funds.
- Supervises students sent to office for discipline.
- Assists and comforts students in nurse’s absence.
- Performs other related duties as assigned.
Report To:PrincipalTerms of Employment:10 Months40 hours/weekApplication Requirements:
All applicants must complete an online application, which requires at least 3 professional references and a copy of High School Diploma or equivalent.