Receptionist/Administrative Assistant Details

Receptionist/Administrative Assistant

HILGARTWILSON - Phoenix, AZ

Employment Type : Full-Time

HILGARTWILSON a Civil Engineering firm is seeking an experienced FRONT DESK RECEPTIONIST with administrative assistant responsibilities to become a part of our growing team.

FRONT DESK RECEPTIONIST ESSENTIAL DUTIES:

• Prepare lobby and conference rooms for business hours (appearance and stocking, activate phones)
• Professionally respond to all incoming calls
• Greet Clients, and other visitors and announce arrivals
• Coordinate with Building Management regarding concerns/repairs/maintenance
• Coordination of food for client and employee meetings
• General Office / Breakrooms housekeeping (organized and tidy)
• Office supply ordering
• Contributes to team effort by accomplishing related results as needed

COORDINATOR SUPPORT ESSENTIAL DUTIES:

• Scanning, including saving the documents to the appropriate folder(s)
• Managing Courier pickup and delivery
• Folding, Rolling, Printing and Stapling of large plan sets
• Binding Reports as needed
• Assembling Submittals
• Filing both hard files and electronic files
• Gather and sort documents and information
• Completes documents by entering/typing data from source materials
• Revises documents by entering/retyping
• Verifies documents by proofreading and checking requirements

QUALIFICATIONS:

• 2 plus years in a Receptionist (with administrative responsibilities) role in a high paced professional office environment
• Strong communication and interpersonal skills (via phone, email and in-person)
• Excellent organizational skills with an ability to think proactively and prioritize work
• Knowledge in Microsoft Word, Excel, Outlook and Adobe Acrobat.
• Reliable transportation and clean driving record required
• Team player

Hours: Monday-Friday 8:00-5:00

Compensation includes performance based bonus opportunities. Company benefits include Medical, Dental, Vision, Short & Long Term Disability and 401k.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location:

• One location

Typical start time:

• 8AM

Typical end time:

• 5PM

Company's website:

• https://www.hilgartwilson.com

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No