Employment Type : Full-Time
Swiss Post Solutions (SPS) is a global outsourcing organization that offers both business and document processing services. We are currently looking for a Receptionist . This is a full-time position with regular business hours, Monday through Friday. Receptionist Job Description - Manage the scheduling and booking of conference rooms utilizing firm-wide room booking system. - Plan, order, and coordinate delivery of all catering for meetings and events, with special attention given to cuisine preferences, dietary restrictions, cost requirements, and other requests. - Manage the visitor procedure, announcing guests and vendors to building security utilizing the Kastle system. - Direct hospitality team to execute room set-ups and catering delivery for all meetings and events, according to Firm standards. - Maintain precise records of all catering billing/invoices, and assist office management and finance team as needed to manage these expenses. - Create and maintain records for Kastle key inventory, parking passes, and supplies inventory. - Organization and command of the front desk, reception area, and conference center. - Meet, greet and welcome all internal and external visitors; assist with coats, luggage, etc. - Answer internal and external phone calls and direct to appropriate parties. - Coordinate and assign visitors with access to building and visiting offices. - Coordinate and communicate with AV team to ensure seamless coverage for meetings. - Monitor condition of carpets, floors, lighting, furniture, and restrooms and submit work orders as needed to Facilities team and building management. - Follow through on all tasks and special projects as directed by management. Requirements - Project professionalism, maintain immaculate grooming, and demonstrate a positive and welcoming comportment toward all colleagues and guests. - Provide concierge-level customer service, with an eye toward anticipating needs and going above and beyond client expectations. - Outstanding organizational skills, with the ability to prioritize tasks and keep work areas clean and well stocked. - Excellent oral and written communication skills as well as presentation skills to interface with all levels of management, associates, and vendors. - Strong computer skills especially Microsoft Office and knowledge of office technology/equipment. - Ability to multitask, keeping up with daily email correspondence, meeting information, data entry, client requests, and office records. - Punctual, dependable and dedicated to achieving operational excellence. - Discreet, ethical and committed to maintaining a high degree of confidentiality. - Maintaining a consistently professional approach, with a willingness to take ownership and responsibility both within and outside one’s job domain. - Flexibility to accommodate client needs (early mornings, evenings, and weekends if necessary). We offer a competitive benefits package including medical, dental and 401K Job Type: Full-time Job Type: Full-time Benefits: Schedule: COVID-19 considerations: Application Question(s): Education: Work Location: One location
All employees and office visitors are required to be vaccinated for COVID-19.