Caretaker Landscape and Tree Management is proud to be one of Arizona’s 2017 MOST ADMIRED COMPANIES by AZ Business Magazine for our outstanding Leadership Excellence, Social Responsibility, Customer Opinion, Workplace Culture and Workplace Wellness.
As we continue to grow the company, we are looking for a professional, friendly, bilingual front desk receptionist who will do much more than just answer phones. You will be the first point of contact for our clients, vendors, subcontractors and team. In this role, your days will fly by as you will have a variety of duties and interact with all of our departments on different projects.
Job Duties:
- Maintains employee confidence and protects operations by keeping human resources information confidential.
- Maintains quality service by following company standards.
- Assist with day to day operations of the HR functions and duties.
- Assist with gathering and processing subcontract workers’ time.
- Provide clerical and administrative support to Human Resources and other departments.
- Answer incoming calls and routes them to the appropriate person in the office, voice mail, or the proper jobsite.
- Greets clients, employees and subcontractors/suppliers as they come into the office
- Assist with onboarding for new hires - process I-9 forms, e-Verify, new hire paperwork internal drug testing.
- Assist payroll with entering new hires into payroll database, scan and file documents electronically.
- Assist with benefit communication, enrollments, and notices.
- Responsible for coordinating company related functions like employees’ birthdays, potlucks and holiday celebrations.
- Assist with billing reconciliation when needed.
- Picks up, open, sort, stamp, and distribute incoming US Postal and interoffice mail
- Send and receive faxes as needed.
- May type memos, letters, transmittals, and listings as backup and may organize / alphabetize filing.
- Manages office supplies orders.
- Provide assistance to various departments administrative needs when needed
- Performs other duties as assigned.
Job Requirements
- Bilingual – Spanish
- High school diploma, GED or equivalent
- Prior experience supporting human resources is preferred
- Minimum of 2 years office assistant experience
- Experience with I-9 and E-Verify
- Friendly and outgoing personality
- “Can-do” attitude that understands in this role it is a variety of duties and this individual helps out in all departments as needed
- Proficient in Microsoft Excel and Microsoft Word
- Master organizer and attention to detail
- Detail oriented with customer focus attitude
- Effective verbal and written communication skills
- Basic math skills and be able to perform simple calculations
- Typing alpha-numeric data accurately and timely
- Ability to handle competing priorities
- Demonstrates the ability to work independently
- Background Check Required
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at a time
Why Work For Caretaker:
In addition to our competitive compensation and benefits, we offer stability. In business for 29 years, we are a company that still has a family feel and a dynamic team culture. At Caretaker, we’re all about our team, our clients, and doing the right thing. We pride ourselves on the fact that our differentiator is our people. We believe employee retention creates client retention, so at Caretaker we know our people are the key to our success, and we engage in employee appreciation, provide development opportunities and believe in having fun while working hard.
Caretaker Landscape and Tree Management is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.
Caretaker is a drug free workplace and participates in E-Verify.
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 2 years (Preferred)
- Customer Service: 2 years (Preferred)
- Multi-line phone systems: 2 years (Preferred)
- Office Assitant: 2 years (Required)
- I-9 and E-Verify: 1 year (Preferred)
Language:
Work Location:
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- People-oriented -- supportive and fairness-focused
- Team-oriented -- cooperative and collaborative
Company's website:
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
COVID-19 Precaution(s):
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place