Purchasing Agent Details

Purchasing Agent

Jefferson County Colorado - Golden, CO

Employment Type : Full-Time

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Jefferson County Government, CO

Close Date: 03/24/22

Category: Budget & Financial Services

Purchasing Operations

Purpose
Are you seeking more than a paycheck?

Do you want to serve your community in a way that's friendly, composed, and professional? At JeffCo, we are looking for customer-focused individuals just like YOU who take pride in their work, have an eye for detail, and believe in a positive attitude. Whether you are coming from a job where travel is mandatory, or leaving a company with an overwhelming schedule, you can find a better quality of life working with the JeffCo community. We offer exciting benefits such as flex time, generous holiday schedules, and regular business hours so you can stay put, spend more time with family, and enjoy all the amenities Jefferson County has to offer!

If you are looking for a great opportunity for your career to take off, then this position welcomes you to work for a County that thrives on working collaboratively and overcoming challenges. We are seeking someone who has a strong work-ethic, is a self-starter, loves what they do and is motivated to share their knowledge and experience with those who they work with.

The Purchasing Agent will perform complex professional procurement and contracting support services for the County in a fast-paced industry that drives innovation and efficiency. This position processes formal written bids and requests for proposals or statements of qualifications for professional services and construction of public works projects. Compile information for final contracts for review by County Attorney. Advise contractors and end-users of bid award and insurance requirements.

The anticipated salary for this position is $50,000 - $55,000 and is dependent on education and experience.

Compensation will be determined based on education, experience and skills.

This position operates on our four-day work week (Monday-Thursday). This position is hybrid, with remote work and in-office work as needed.

ESSENTIAL DUTIES:
Process formal bids and requests for proposal:
Review and process formal written bids and requests for proposals or statements of qualifications for professional services and construction of public works projects.

Review specifications and statements of work and obtain clarification from divisions/offices as needed.

Compile bid documents, coordinate pre-bid opening communications between contractors and technical staff, schedule and conducting pre-bid conferences, conduct public bid openings and initiate the review and evaluation of vendors' written bids and proposals.

Determine compliance with stated specifications and conditions.

Perform contract negotiations when needed and participate in vendor selections and recommendations as required. Decide on appropriate negotiation tactics and goals.

Administer the contract routing process for goods and services acquired through the competitive process. Determine if specifications are complete.

Determine if bid waiver requests, solicitations or purchase order requests are complete and compliant and therefore entitled to approval.

Determine whether bids/proposals are responsive.

Review and analyze purchase requests:
Ensure compliance with established policies, procedures and legal requirements.

Develop, plan and determine appropriate method of procurement.

Provide guidance in the development of the Statement of Work.

Vendor Management:
Assure vendor compliance with contract terms and conditions.

Facilitate review of vendor agreements, and terms and conditions by county attorney. Determine whether vendor's terms and conditions are acceptable to the county or if they require negotiation.

Review contract/purchase order terms and conditions for appropriateness for specific goods/services.

Research product availability, prices and sources to enhance knowledge of current price trends.

Strategic Procurement: Ability to foresee future potential or projects and proactively take steps to work with the department(s) to address strategic needs for the County.

Other duties and responsibilities as assigned.

Additional Job Description:
Minimum Qualifications:
Bachelor's degree from an accredited college or university in Supply Chain Management, Business Administration, Finance, or a related field.

AND

At least one year of related work experience performing public procurement activities with federal funding, such as preparing and issuing Requests for quotes and competitive solicitations for contracted services, or any equivalent combination of education and experience.

Equivalent for education and experience:
High school graduate w/ 4 years of the related work experience mentioned above. (Please review certification requirement below)

Associates Degree w/ 3 years of the related work experience mentioned above.

Preferred qualifications:
Three or more years of related work experience performing public procurement activities, such as preparing and issuing Requests for quotes and competitive solicitations for contracted services.

Knowledge of business principles, such as purchasing, business and contract law.

Advanced oral and written communication skills.

Intermediate math and accounting skills.

Workday or other ERP software

PLUS: Nationally recognized certification such as CPPB, CPPO, CPM, NIGP-CPP, SCM, within four years. Supplemental questions requiring a written response will serve as a writing sample.

Offer of employment contingent upon criminal history and motor vehicle record check. Requires a valid driver's license; if you are from out of state, you must obtain a valid Colorado driver's license within 30 days of hire date, and you must not have any major violations, nor more than one DUI, DWI, or DWAI conviction in the past three years.

Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.

Please note that supplemental questions requiring a written response will serve as a writing sample.

Recruitment Process: You are able to see your status and any communication when you log into your candidate portal. Listed below are the steps in our recruiting process:

Once the job bulletin has closed, the Talent Acquisition Team evaluates all applications based on the minimum requirements listed in the qualifications section of the job bulletin.

Next, the Talent Acquisition Team reviews applications for the preferred skills. While these skills are not a requirement for the position, they will contribute to the success of the new hire in this role. These skills are scored and the highest scoring applicants will be forwarded to the next step.

The next step includes the hiring team reviewing applications and deciding who to contact for a phone screen/interview. The number of applications forwarded for Manager Review depends on the hiring teams request and can range from 10 applications to everyone who meets minimum requirements; not everyone who makes it to Manager Review is guaranteed an interview.

If the hiring team wishes to speak with you further, they will reach out to you via phone call or email using the contact information listed on your application. You may receive emails asking you to complete a task within your candidate portal and it is important that you are receiving our emails as we do not want you to miss out on an opportunity.

The time frame for contacting applicants depends on the hiring team's schedule/workload and how many applications were referred for manager review. Please note that Jefferson County receives on average over 100 applications per job bulletin.

Thank you for your patience and for your interest in Jefferson County Government! We wish you success through this process. Do not forget to sign up for Job Interest Alerts through your candidate portal to receive email alerts for future positions you are interested in.

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: Minimum one year

Full time-$45,571.76-$70,636.22