Property Management Bookkeeper
The Property Management Bookkeeper is responsible for keeping the Back-End Process Operations on track and productive. He or she maintains the day-to-day internal procedure operations of the property management offices and is the point person and taskmaster who keeps the back-end operations running at maximum efficiency with minimum disruption.
The primary focus will be on ensuring the day-to-day operations run flawlessly- including bookkeeping and accounting systems, administrative/office operations, client and agent services.
Top candidates will be well-organized, logical thinkers and problem-solvers. Detail-oriented, with exceptional computer and system skills. Having a strong sense of client service, personal integrity and act ethically with high regard for others. The ideal candidate will be committed to attaining high-level results.
Responsibilities:
- All data entry and bookkeeping requirements for all associate transactions and reporting to corporate accounting/management as needed with daily, weekly, and monthly computer inputs and reporting through accounting software
- Systems implementation and refinement as necessary to ensure efficient and effective operations of all aspects of the Back-End Office
- Provide administrative and operational support for Upper Management and other Property Managers as necessary
- Maintain awareness and knowledge of systems
- Interacting with staff, associates, and vendors
- Managing all aspects of the accounting cycle process to include but not limited to:
- Log of all Daily Deposits received within Accounting System and Banking Operations
- Review Accounts Payables, Receivable's and process based on invoicing requirements.
- Liaison with core members of the Property Management Team communicating effectively to ensure timelines are achieved.
- Implementation, development, and refinement of systems as needed to ensure the efficiency of operations within Team
- Maintaining office files, including corporate and client accounting files
- Insert customer and account data by inputting text based and numerical information from source documents within time limits
- Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
- Review data for deficiencies or errors, correct any incompatibilities if possible and check output
- Research and obtain further information for incomplete documents whenever needed
- Generate reports, store completed work in designated office locations both in office and online and perform backup operations routinely
- Scan documents and print files, uploading all required documentation to all required brokerage platforms
- Keep all information confidential
- Respond to queries for information and access relevant files
- Comply with data integrity and security policies
Qualifications:
- Experience in a high paced busy professional office setting with minimum of 1-3 years in office setting preferably property management, service, data entry, clerical/ administrative, and/or accounting positions
- Happy, positive attitude with a cool-headed perspective
- Ability to work within a Team
- Ability to execute key initiatives and requirements in efficient manner while balancing daily work requirements
- Proven ability to do bookkeeping tasks and reporting, manage essential accounting procedures and serve as liaison to accounting department in various functions as needed
- Exceptional client relationship management with strong written and verbal communication skills
Skills & Abilities
- Exceptional client relationship management with strong written and verbal communication skills
- Proven data entry work experience, preferred 70+ wpm
- Exceptional Computer and Systems Skills with MS Office Experience and data programs
- Excellent knowledge of correct spelling, grammar, and punctuation
- High Attention to detail
- Confidentiality
- Organization skills, with an ability to stay focused on assigned tasks
- Microsoft Windows10 and Office Suite proficiency (Outlook, Excel, Word, PowerPoint)
- Accounting Degree preferred
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Physical Setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Bookkeeping: 3 years (Preferred)
Work Location:
Work Remotely:
Work Location: One location