Property Administrator Details

Property Administrator

Avison Young - New York, NY

Employment Type : Full-Time

Our Story: About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people. Overview: The Property Finance Administrator reports to the Property Manager, Sr. Property Manager or Portfolio Manager and executes on all administrative, accounting, and operational reporting functions for the assigned portfolio. The individual in this position will support the property management team in all areas of tenant relations, building record keeping, including work orders, payroll, invoice and purchase order processing. Responsibilities: Assist the property management team and other operations functions in the preparation of weekly payroll, monthly operational reports, tenant request/work order processing and ad-hoc reports as requested by manager.

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  Assist the property manager with budgets and coordinate the purchase order and accounts payable processing, including creation, coding and electronic filing of all building records.
• Ability to answer phones, respond to tenant requests and coordinate with Property Management, Building Staff and other Operational Teams to resolve the issues. Properly log, track and report requests in the building CMMS or Work Order System.
• Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Assist and support the building staff with scheduling, requesting and facilitating maintenance with vendors and tenants.
• Maintain and support the compliance of property safety standards and federal, state and local building codes and track accordingly in CMMS or building files.
• Document and track all certificates of insurance from vendors and tenants.
• Maintain accurate and pertinent information for vendors and tenants.

Qualifications:

• Bachelor’s Degree, preferably in business administration, real estate, accounting, or related field.
• Candidate will possess a minimum of 2+ years related experience.
• LEED AP, IREM CPM and BOMA RPA certifications are strongly recommended.
• Strong understanding of financial terms and principals and possesses the ability to analyze and conduct complex financial and business decisions.
• Proficient in Yardi, Avid Exchange, Microsoft Word and Excel, SAP
• Ability to express ideas clearly in written and verbal communications, with the capability to create complex financial and business-related documents.
• Strong organizational skills and detail oriented.
• Proven record of providing excellent internal and external customer service.

Our Equal Opportunity Commitment: Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.
The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.
For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!