Job Description
ThePub is hiring a Project Manager. The ideal candidate will be a resourceful, self-starter who wants to work in on unique and innovative projects within the pharma category.
Core Responsibilities
Planning
- Able to define team process communications plans, rules of engagement and manages team adherence
- Skillfully identifies and removes barriers to project success
- Knows when to involve department leads in planning, to generate ownership and commitment to projects
- Demonstrates comprehensive understanding of internal processes
- Maintains up-to-date status, hot sheets
- Manages day-to-day workflow for multiple projects with minimal oversight
Industry Knowledge
- Familiarity with project lifecycle and agency process and project management methodologies
- Working knowledge of technical issues related to digital projects, and ability to clearly communicate these knowledge/recommendations to other team members, supervisors
- Understands print & digital best practices, as well as familiarity with extended team deliverables
- Understands SOWs and knows how to parse core deliverables into actionable tasks that also tie back to hours scoped/hours in staff plan
- Understands how to create and vet individual project staff plans and can outline core internal team members based on deliverable
Time Management & Supervision
- Works on problems of moderate scope where analysis of situation or data requires a review of a variety of factors
- Prioritizes and manages workload to ensure self and team effectiveness
- Proactively plans day to avoid workflow bottle necks and pinch points
- Triages email appropriately, prioritizing urgent items that may impact team/project/agency
Risk Mitigation and Quality
- Recognizes project risks, manages & mediates projects issues, and can develop solutions with confidence
- Proactively identifies opportunities to adjust processes for efficiencies to mitigate risk on budget and timeline impact
- Ensures accuracy and consistency aligned to client and agency standards of quality when developing project
Flexibility and Change Management
- Anticipates the need for change and helps others adjust their priorities and activities to meet the needs of the situation
- Reinforces the use of the tools and resources necessary to support and manage change
Written & Verbal Communication
- All internal and external communications are professional, polished, and efficient - Gives clear & concise internal direction, particularly when disseminating key feedback/decisions
- Effectively runs internal team meetings by presenting and following a clear agenda
- Able to integrate seamlessly with Client teams and third-party teams
- Recognizes when offline communication is most efficient and necessary (and later documents key decisions)
- Schedules meetings only when necessary, and correctly determines if a meeting would be best way to help the team move forward
Problem Solving
- Skilled at proactively identifying and communicating roadblocks and potential solutions
- Resolves or escalates issues to supervisor and appropriate stakeholders based on potential impacts to business and/or Client relationships
Conflict Resolution
- Recognizes challenges/difficult situations and develops a plan or solution
- Knows when to escalate to PM lead for info sharing versus validation/workshop of planned solution; always leads with solution-oriented mindset
- Meets with team and addresses concerns regarding critical issues in an open and honest manner
Accountability
- Consistently fulfills commitments to team
- Holds team and themselves accountable to meeting project deadlines and deliverables as agreed to in project workplans
- Reinforces ownership and accountability at initiation of new projects with internal team members
- Leads by example
Qualifications
- 3+ years of Project Management experience working in advertising, marketing or a related field
- Strong communications and time management skills
- Experience working with clients within the pharmaceutical industry or other highly regulated categories
- Ability to anticipate issues/project risks and manage and escalate appropriately
- Attention to detail and an exceptional level of organization and follow through.
Additional Information
All your information will be kept confidential according to EEO guidelines.