Project Facilitator
Employment Type : Full-Time
The Project Facilitator is responsible for essential project functions connecting the Field and the Office.
The position assists Project Managers with various project-related tasks, coordination of job activities and crew, and supporting Project Supervisors. They also support the Administration team with job-specific accounting and document management. The Project Facilitator contributes to the team and project success.
Responsibilities
- Communication and coordination of project tasks and relevant information with team members and external project participants
- Project scheduling and tracking cost
- Contract documentation and report management
- Job specific accounting
Job Duties (including but not limited to)
- Maintaining relationships with clients, subcontractors, vendors, and suppliers
- Resourcing and coordinating materials, supply take offs, and orders
- Project documentation: job reports, meeting agendas, and weekly job updates
- Preparing and managing RFPs and RFIs
- Preparation of close-out documents and operations manuals
- Collect, review, and catalog receipts, invoices, and time cards
- Contract administration: preparation of contracts, sub-contracts, and change orders
- Assist with review/entry of vendor documents: insurance, agreements, and vetting
- Preparation of client billings and any documentation relating to project invoices, such as lien releases and back up
Requirements
- Ability to work well under compressed timelines and to multitask
- Proven experience in construction and/or in an administrative role
- Excellent written and verbal communication skills
- Team player, coachable
- Clerical skills (i.e. typing, filing, organization, etc.)
- Software knowledge (i.e.: ProCore, MS Office Suite, Adobe Acrobat, CAD, Bluebeam, SketchUp, Revit, PlanSwift)
Job Type: Full-time
Work Location: Multiple Locations