Project Coordinator - Water Well Drilling
Employment Type : Full-Time
BENEFITS:
- Competitive Salary.
- Company Paid, full family medical, prescription, vision and dental insurance.
- Paid Time Off (PTO).
- Paid Holidays.
- Free Family Life Insurance.
- 401K Retirement Plan.
- Flexible Spending Account.
Alpha Inc. is an emerging leader in Heavy Civil Construction, Water Well Drilling plus designing and building Microgrids with Solar Power and Battery Storage. Recognized as one of the fastest growing construction companies on the islands, Alpha Inc. uses cutting-edge technology in every stage of the construction cycle. The collaborative teams we have manages each phase of a project from initial proposal, requirement analysis, process engineering, development and deployment. Vested in the community, Alpha Inc. is doing it’s part to help Hawaii achieve its clean energy goals.
Alpha Inc. invests in its employees and their families, offering competitive benefits and securing the support needed to maintain physical, mental and financial well-being as careers develop. For more information on Alpha Inc. and career opportunities and to view employee benefits and wellness, please visit us at https://www.alphahawaii.com/.
POSITION SUMMARY:
The Project Coordinator of the Drilling Division will be responsible for handling logistical administrative and field support related to Alpha Inc. drilling clients, vendors, and crews. This position requires a high level of organization and the ability to work independently and as part of a team. Well water drilling, pump, and materials experience are a priority for succeeding in this role, which has the potential for advancement.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Receive and schedule all Drilling Division shipments.
- Communicate clearly and effectively with clients and vendors.
- Obtain and review quotes for accuracy and completeness in a specified time frame.
- Prepare estimates and collect all documents related.
- Pick up and deliver parts to drilling sites.
- Prepare necessary presentation materials for project meetings.
- Organize, attend, and participate in client meetings and calls where applicable and distribute minutes to all project team members.
- Document and follow up on important actions and decisions from meetings.
- Provide timely status updates and ensure project deadlines are met.
- Collaborate and provide information and regular administrative support to project managers and business leaders when requested.
- Share relevant documentation and reports with project teams.
- Understand and comply with Alpha Inc. safety procedures, field operations, and reporting methods.
- Ensure job files have properly signed contracts and required forms necessary per job.
- Understand formal escalation and review process.
- Assist with processing of requests for information (RFIs), submittals, cost issues and change orders.
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assist with compilation of project closeout information.
- Develop strong business relationships with clients, project teams, and field teams.
- Ensure client views are managed towards the best solution.
- Maintain one-call requests active for projects.
- Perform pre-job startup checklist for projects.
- Coordinate and facilitate multiple projects simultaneously.
- Develop, improve, maintain, and revise standard operating procedures (SOP’s).
- Perform other duties as assigned.
EDUCATION AND EXPERIENCE:
- Minimum two (2) years well water and pump experience required.
- Strong knowledge of well water drilling materials required.
- Associates degree in business or related field of study preferred.
- Proficiency in Microsoft Suites - Word, Excel and MAC Suites required.
- Proficiency in Bluebeam, or Adobe Acrobat preferred.
SKILLS AND QUALIFICATIONS:
- Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.
- Problem Solving – Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, understands the difference between critical details and unimportant facts, make decisions, and develops solutions.
- Organizational Savvy – Operates within the organization’s formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others’ roles and perspectives, can sell projects and ideas across the organization.
- Time Management – Ability to organize and plan how to use one’s time effectively and efficiently.
- Functional/Technical Skills – Requires the functional and technical knowledge and skills to do the job at a high level of accomplishment, keeps knowledge up-to-date, is a technical resource for others, follows technology practices and standards.
- Attention to Detail – Thoroughness in accomplishing tasks, being careful about details.
- Communication – Communicates well both verbally and in writing to convey information effectively and efficiently, shares information and ideas with others, and has good listening skills.
- Integrity/Ethics – Deals with others in a straightforward, respectful, ethical, and honest manner, is accountable for actions, maintains confidentiality, and supports company values.
- Action Oriented – Enjoys working hard, is action oriented and full of energy for the things he/she sees as challenging, is not fearful of acting with the minimum of planning, seizes more opportunities than others.
- Drive for Result – Targets and achieves results in a consistent manner, sets challenging goals, prioritizes tasks, overcomes obstacles, pushes self and others for results, accepts accountability.
- Safety Focus – Adheres to all workplace and trade safety laws, regulations, standards, and practices.