Scope of Position
Assist the project management team in successfully managing the financial functions of a project including accounts receivable, accounts payable, project cash flow, and project financial closeout.
Job Responsibilities
- Manage Accounts Receivable at the project level including but not limited to:
- Review PMA and job costs for accuracy and compliance
- Develop owner invoices
- Review owner invoices with project team for accuracy and compliance
- Submit invoices to owner and follow up with owner on payment status
- Coordinate with Haskell A/R team to ensure payments are received and coded correctly
- Manage Accounts Payable at the project level including but not limited to:
- Receive, organize, and review subcontractor invoice packages for accuracy and compliance
- Obtain missing documents including W9’s, COI’s, requisitions for payment, safety hours, waiver and release of lien documents, second and third tier payment confirmation.
- Manage joint check process
- Ensure subcontractors are being paid on time and in accordance with the subcontract
- Ensure speed status reports are received from PAR weekly and outstanding items are being addressed in a timely manner.
- Assist the project management team with cash flow management including but not limited to:
- Monitor cashflow and adjust AR accordingly
- Report on under/over-billings
- Monitor and report on working capital status
- Manage the project financial closeout process including but not limited to:
- Develop SDV’s for retention checks
- Manage final invoice package from subcontractors
- Manage final lien waiver process
- Monitor SCPO status and ensure accounting has up-to-date subcontracts
- Coordinate warranty receipt with APM for subcontractor prior to payment of retention
- Invoice owner for retention and ensure that pay-if-paid logic is followed for retention payments
- Subcontractor management
- Coordinate with subcontractors on project specific items including but not limited to requisition due dates, invoice requirements, paperwork management, and to request missing or inaccurate information.
Education/Experience
Bachelor’s Degree in Business Administration or Construction Management and 5 years’ experience, or 9 plus years’ experience in lieu of degree. Experience working on large construction projects that had a contact value of $25 million USD or greater.
Specific Knowledge, Skills, License, Certifications Etc.
- Experience in a commercial contracting environment preferred.
- Understating cost and schedule development and controls preferred.
- Solid analytical ability with excellent written and verbal communication skills required.
- Knowledge of financial and business intelligence software such as JD Edwards, Procore and EcoSys are preferred. Strong skills in Microsoft Office, especially MS Excel is required.
Core Competencies
- Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
- Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.
- Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.
- Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.
- Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.
Values
- Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.
- Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.
- Service: Passionate about customer service internal and external and to the community; and creates superior value.
- Trust: High standards of ethics and personal accountability; transparency; credibility; fairness
Environmental Factors and/or Physical Requirements
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor???s legal duty to furnish information. 41 CFR 60-1.35(c)