Project Assistant Coordinator or PAC
PACs are management-support associates responsible for project administration and support. Under the direction of the program manager and/or project director, they oversee the completion of project tasks and monitor adherence to perpetual project management process standards. The project management office relies on PACs to follow up on open items and track issues. They apply their knowledge of the best practices for project administration to their key duties, including resource allocation, task planning and progress reporting.
His/her job description entails coordinating the activities of a team of professionals and technicians for the purpose of achieving the goal of a given project. He/she also provides the administrative guidance on project execution.
It is expected of a POC to spell out and communicate rules and standards to other members of the team so as to ensure that the rules and regulations are strictly adhered to.
Project Assistant Coordinator Job Description:
The following general job description shows major tasks, duties, and responsibilities PACs will be required to carry out in the course of their work:
- Implement or supervise different tasks in the quest of completing a project
- Coordination of the flow of information from the subrecipient, to the team and/or to the client (PRDOH) regarding the project
- Spell out, implement and enforce rules and standards of the regulatory agencies to the working team
- Make provisions for the progress of the project
- Make the arrangement for all necessary project documentation
- Ensure that the procedures, rules, regulations, and promulgated laws governing project management are well adhered to
- Update information on the project management development, tools, regulations, and client requests
- Manage tasks to achieve the purpose of the work in a changing circumstance and fixed circumstance, and in a responsive circumstance using leadership and management expertise
- Plan, commence, execute, supervise, and roundup assigned projects
- Suggest strategies of achieving the project goals to the manager, director and client
Requirements – Skills, Abilities, and Knowledge:
Candidates are expected to have developed the following abilities, skills, and knowledge base:
- Project development experience, including project management, risk management, controls, scheduling, planning, auditing, systems processes, etc.
- Experience in project management, as per above (at least 5 years’ experience for Senior Associate and 7 years’ experience for Supervisor)
- A degree in field relevant to the assigned program – for NFMP, have a BA in project management, accounting, finance, planning, architecture, engineering or any other related field.
- For Non-Federal Match Program specifically, experience with FEMA Public Assistance projects is preferred.
- Expertise in executing project-required tasks and meeting the needs of the client and project
- Knowledge of important elements of project management, i.e. the project description, the project span, quality, needed resources, possible risk, relevant regulations and guidelines, most viable options, relevant tools, and methods available for execution
- Good communication; written and spoken skills
- Proficiency in analyzing and solving problems related to projects
- Proficiency in human relation skills evident in the ability to work with the team
- Excellence in gathering help needed in developing a working project management plan
- Strong ability to give attention to details, as well as tested organizational skills
- Strong knowledge and prowess in using modern information and communication technologies to projects
- Proficiency in the basic MS Office tools including Excel, Power Point as well as Vizio & Smartsheet. Experience in any other scheduling or program management tool such as Primavera is welcomed.
- Ability to be proactive and independent, and to be interdependent on the team
- Adherence to project specifications, as well as to the regulatory body guidelines for the project
- Ability to get along well with the senior project manager, directors and principals.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)