Pre-Award Research Administrator I
Employment Type : Full-Time
THE KAISER PERMANENTE WASHINGTON HEALTH RESEARCH
INSTITUTE (KPWHRI) IS SEEKING A PRE-AWARD RESEARCH ADMINISTRATOR I TO JOIN OUR
DIVERSE AND FAST PACED FINANCIAL ADMINISTRATION TEAM. IDEAL CANDIDATES WILL
HAVE STRICT ATTENTION TO DETAIL, BE ABLE TO TAKE DIRECTION FROM MULTIPLE
SOURCES, ABLE TO MULTI-TASK WITHOUT ERRORS, HAVE FAMILIARITY WITH GRANT
APPLICATION PROCESS FOR NIH AND OTHER FUNDERS, AND MUST WORK WELL WITH OTHERS
UNDER TIGHT DEADLINES AND PRESSURE. PREFER EXPERIENCE WORKING WITH ONE OR MORE
OF THE FOLLOWING: COMMUNITY BENEFIT
PROGRAMS, EVALUATION OF HEALTH PROGRAMS, APPLICATIONS FOR PHILANTHROPIC
FUNDING. ABILITY TO WORK WITH CUSTOMERS FROM A BROAD RANGE OF BACKGROUNDS,
EXCITEMENT TO JOIN A WORKFORCE THAT VALUES DIVERSITY.
The Pre-Award Research Administrator I (RA-I) is a member of Financial Research Administration (FRA) who collaborates with and provides support to the Pre-Award Sustaining Team as well scientific faculty, and research operations staff in the submission of grant and contract proposals to government agencies and private organizations for the Washington region. The RA-I serves as Single Point of Contact (SPOC) and monitors KPWHRI Grants email box and answers or distributes requests to the appropriate sustaining team. Supports the sustaining team by preparing basic draft budgets and budget justifications. Provides quality assurance for final budget and budget justifications for other RA team members. Prepares draft effort reports and other documents for Research Performance Progress Reports (RPPRs) for funded projects. Drafts documents, including reports of faculty Other Support for RPPRs and Just-In-Time requests. Under guidance form sustaining team members, provides analytical problem solving to resolve issues on newly funded and ongoing projects. Serves as an engaged member of Pre-Award and Financial Research Administration teams to promote continuous improvement of institutional procedures, policies and processes as well as personal development of other team members.
Essential Responsibilities:Proposals and Pre-Award Management:- Under guidance from sustaining team members, drafts and maintains accurate budget and budget justification documents that are in compliance with both funder and institutional polices, as well as any requirements by Prime applicants when we are a subawardee.
- Tracks progress of subawardee budgets and documentation to ensure timely receipt of materials
- Provides Quality Assurance reviews of budget and justification documents for other team member's projects to ensure accuracy.
- Support sustaining team in response to Just-In-Time requests from funders with appropriate materials: Drafts accurate Other Support information and collects human subjects training certification; Facilitates response to funder's request for reductions to budgets or changes in scope of work prior to award.
- Receives and distributes incoming Notices of Award to the appropriate team members.
- Provide ongoing support, tracking and review of complex projects in collaboration with appropriate team members
Project Continuation Activities:- In collaboration with sustaining team members, draft Other Support documents, effort reports, draft budgets and other documents for Research Performance Progress Reports (RPPR)s for funded projects: Track receipt of documents, check for accuracy and ensure timelines are met.
- Receives request from SPOC email box and responds or distributes to appropriate team members.
- With oversight and guidance from sustaining team members, works in collaboration with faculty generates quarterly review of other support and effort trends.
Communication and Leadership Activities:- Acts with integrity and consistently delivers as promised.
- Shares knowledge and feedback, contributing to the learning of others.
- Helps others to achieve shared objectives and works with others to provide the best of KP to customers and stakeholders.
- Provide support to sustaining team members to proactively resolve issues or concerns during contracting, project start-up or once the project has become active.
- Participates in new hire candidate interviews and provide feedback to the team and team manager.
- Participate in Open Session interviews of senior leadership to ensure Pre-Award concerns are represented.
- Serve as an active member of KPWHRI, FRA, and GCA by participating in various workgroups and committees.
Continuous Improvement Activities:- Commits to and achieves sustained, effective change by seeking out diverse perspectives.
- Participate in team efforts on an ongoing basis to improve business processes using Kaiser Permanente's lean improvement methodology.
- Adhere to standard work practices and established norms.
- Continuously evaluate standard practices for process improvement/streamlining opportunities.
- Participate in Pre-Award, GCA and FRA continuous improvement meetings, activities and committees.
Basic Qualifications:Experience - Minimum two (2) years of related experience.
Education- Bachelor's degree OR a minimum four (4) years of directly related experience.
- High School Diploma OR General Education Development (GED) required.
License, Certification, Registration- N/A
Additional Requirements:- Ability to develop and work with intermediate level spreadsheets
- Ability to analyze and synthesize data from various sources
- Ability to problem-solve
- Strong attention to detail and high degree of accuracy
- Ability to work as part of a team as well as independently.
- Must have excellent proofreading skills
- Must have knowledge and skills in Microsoft Office - especially Excel, Word; and Adobe Acrobat.
Preferred Qualifications:- Experience working in a deadline-driven environment.
- Experience working within a highly regulated industry.
- Experience supporting multiple projects and team members.
PrimaryLocation : Washington,Seattle,Met Park East
HoursPerWeek : 40
Shift : Day
Workdays : Mon - Fri
WorkingHoursStart : Variable
WorkingHoursEnd : Variable
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : NUE-WA-04|NUE|Non Union Employee
Job Level : Individual Contributor
Job Category : Research and Development
Department : KPWHRI
Travel : Yes, 5 % of the Time
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.