Plant Administrative Assistant
Employment Type : Full-Time
- Open Text Resolution
- Determine invoice issues (PO, GR and coding, etc.) on the open text document and refer to correct associate within plant for resolution.
- Purchase Order Subject Matter Expert
- Full knowledge of how to write and receive PO’s
- Understanding of accounting structure in order to properly assign account coding
- Vendor management
- Process vendor set-up requests
- Assist vendors with invoice inquiry
- Maintain Purchase Orders
- Regular review of Purchase Orders in order to set Delivery Complete & Final Invoice flags
- Ensures timely receipt
- Coordinate with Plant Controller
- Coordinate with Shipping department
- Prepare export paperwork
- Ensure that shipping and export documentation is complete and accurate in accordance with government regulations.
- Ensure export shipments are cleared.
- Forward export information to TTB.
- Coordinate with Human Resources
- Assist with or back up HR with payroll responsibilities when necessary.
- Assist with new hire orientations
- Assist with tracking attendance points with union crew.
Skills/Qualifications:
- Knowledge of general accounting principles
- General math skills
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
- High degree of accuracy, attention to detail and confidentiality
- Excellent data entry skills
- Excellent analytical, problem solving and decision making skills
- Effective verbal, listening and written communication skills
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines
- Ability to work independently or as a team member