Payroll Clerk & HR Assistant Details

Payroll Clerk & HR Assistant

Macquarie AirFinance - San Francisco, CA

Employment Type : Full-Time

Macquarie AirFinance is looking for a dynamic teammate who enjoys HR generalist work and being part of an HR team that works collaboratively on most all HR activities. This teammate will be eager to take on new tasks, show initiative and share insights/opinions when appropriate, and appreciate working with a close-knit team. This teammate will thrive in a customer service oriented HR environment and enjoy working with data/spreadsheets. REPORTING RELATIONSHIPS
The Payroll Clerk/Human Resource Assistant reports to the Vice President of Human Resources, and will alsotake direction from the Senior Human Resource Generalist. SUMMARY OF JOB DESCRIPTION
This position is primarily responsible for ensuring the timeliness and accuracy of all payroll activities. Additionally, the preferred candidate will be compiling and maintaining personnel records relating to all phases of the employee life cycle and assisting with other HR administrative tasks. ESSENTIAL JOB FUNCTIONS

• Responsible for processing payroll in US, UK, Ireland and Singapore, including coordinating with internal Treasury and A/P to fund payroll accounts and vendors, where necessary.
• Responds to inquiries regarding payroll related-policies, procedures, and programs.
• Compiles and maintains records for use in employee benefits administration.
• Maintains company organization chart and head count reporting.
• Maintain HRIS, timekeeping system, records and compiles reports from systems, and resolves system related issues.

• Scans employee records, establishes employee files, and maintains the employee records management system.

• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance evaluations, and terminations.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Compiles data from personnel records and prepares reports.
• Coordinates interview scheduling and assists in other recruitment activities.
• Responsible for submitting all HR invoices to A/P and following up on any inquiries.
• Assists with performance evaluation system and maintenance of process.
• Assists with quarter and year-end activities.
• Ad Hoc projects, as required.

QUALIFICATIONS AND REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: Bachelor’s degree or equivalent; 2-4 years related experience and/or training; or equivalent combination of education and experience. Knowledge, Skills & Abilities:

• Maintains a high level of confidentiality
• Identifies and resolves problems in a timely manner by gathering and analyzing information
• Strong communication skills
• Strong attention to detail
• Ability to prioritize and manage workflow
• Good judgment with the ability to make timely and sound decisions
• Commitment to excellence and high standards
• Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm
• Strong team player skills and the ability to work harmoniously with a diverse workforce

Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle or feel objects, tools or controls; use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects weighing up to 10 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.