Payroll Administrator
Employment Type : Full-Time
This position has the ability to work hybrid/remote, except for initial new hire training and occasional on-site training, departmental meetings, and teambuilding.
About the Company:
Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly-motivated professionals who are committed to supporting the team in an environment of growth and change.
Position Summary:
This position is responsible for all payroll-related functions for Charter Impact’s clients. As a leader of the payroll team, this position is responsible for assisting in designing and implementing payroll and HR related processes and procedures, supporting new client onboarding, and providing training to both client staff and internal staff, ensuring consistent and accurate payroll processing, tax payments, & time-off tracking. ESSENTIAL JOB FUNCTIONS:- Train both client staff and internal payroll staff on payroll processes and procedures and ensure ongoing compliance with established processes, including training on preparing payments of payroll liabilities, 403b, and other employee withholdings such as garnishments, on a monthly basis.
- Support Payroll Manager and Director of Business Support Services with the onboarding process for new clients and work proactively with Clerks and Coordinators to ensure high-quality service delivery both during onboarding and after onboarding is complete.
- Proactively build, maintain and improve client relationships and support the team in doing the same.
- Process Payroll and review payroll reports for accuracy prior to submission
- Support Payroll Manager in paying clients’ employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
- Support Payroll Manager in maintaining internal quality and operational efficiency by planning, monitoring, and appraising work results of payroll staff.
- Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Reconcile and pay payroll tax liabilities and track time off based on individual client policies.
- Enter payroll journal entries as needed into the accounting system and provide them to the accounting team for review and posting.
- Assist in processing quarterly payroll tax returns and annual W-2s
- In connection with the year-end audit, prepare audit work papers related to payroll and support audit-related work to be done if asked.
- Assist in documenting new payroll processes and procedures
- Focus on continuous process improvement and increased efficiency for clients using the latest industry developments and technology.
- Assist in setting up new client payroll database and populating all payroll related data received
- Examples: Employee demographic information, beginning balances if applicable, establishing earn, deduction, and benefit codes
- This position will back up the Payroll Manager for certain responsibilities as needed.
- Examples: Review payrolls, process quarterlies, process W2s.
QUALIFICATIONS:Generally, any combination of education that would provide the required knowledge and skills for successful performance would qualify. A typical method of demonstrating these requirements would be: EDUCATION: A High school diploma and two years of related experience or a bachelor’s degree in business administration, accounting, public administration or a related field from an accredited college or university.EXPERIENCE:- Four (4) or more years of related experience, with at least one (1) year of oversight and development of staff.
- Proven experience and comfort with multiple Payroll/Timekeeping system implementations.
- Full Cycle Payroll for 1000+ employees.
KNOWLEDGE OF:- Purposes, methods, and practices of financial and accounting record-keeping.
- Basic accrual accounting principles and procedures.
- Intermediate Microsoft Office (Word, Excel, Outlook) skills. Advanced skills are a plus.
- Proper and effective use of English grammar and communication skills (oral and written).
Candidates must also have the ability to:- Maintain, encourage and participate in a close and highly collaborative team environment with clients and Charter Impact staff.
- Adapt quickly to change.
- Learn the appropriate rules, regulations, and technical procedures specifically related to processing payroll for non-profit organizations and charter schools.
- Understand and carry out directions in an independent manner.
- Perform arithmetic calculations accurately and rapidly.
- Prepare a variety of accurate financial reports and summaries.
- Identify and correct errors in mathematical computations and financial documents.
Experience with the following is a plus:- Any third-party payroll database experience, such as ADP, Paychex.
- Abila Non-Profit Accounting (formerly Sage MIP).
- Nonprofit Experience.
- Knowledge of STRS and PERS.
- Knowledge of Payroll compliance.
- HR Knowledge.
TYPICAL PHYSICAL DEMANDS: (with or without accommodation as needed to perform essential job functions)- Read numbers, reports, and documents on computer terminals.
- Use the telephone and other communication devices.
- Lift up to 20 pounds (Light).
- Prolonged standing, some bending, stooping and stretching.
TYPICAL MENTAL DEMANDS:Ability to give, receive, and analyze information, formulate work plans, prepare written materials, and articulate goals and action plans. WORKING CONDITIONS:- Work indoors in a standard office environment.
- Occasionally work outside of normal workdays and office hours to meet deadlines.
- Travel may be required for professional development events and to client locations.
- Is required to directly communicate and interact with clients, parents, students, and the public.
COMPENSATION:Salary is commensurate with experience. A standard benefits package is included.
TO APPLY:Submit both cover letter, resume, and salary requirement.
Be sure to include an explanation as to why you are interested in the position.
About Charter Impact:
Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities.