Operations Manager
Employment Type : Full-Time
Overview: Who we are.
Ciox Health merged with Datavant in 2021, creating the nation's largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies. The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.
What we offer… At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals. Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented individuals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.
Home Office / Work from Home with light work related travel.
What we need… The Operations Manager is responsible for planning, leading, organizing and executing operations to maximize productivity while meeting all CIOX Health, client, and regulatory service requirements This position focuses on customer service, growing, strengthening and retaining client relationships while providing guidance and leadership for regional associates. Responsibilities: Leadership Responsibilities - Implement industry best practices to maximize productivity as measured by correctly completed medical information request per unit of time
- Establish site, team, and individual performance objectives to include productivity, quality, and customer satisfaction
- Create, and manage multiple full-service or clinic route accounts within the district.
- Escalates customer issues/concerns/problems in a pro-active and timely manner to retain an account.
- Demonstrates a solid understanding of the meaningful operational metrics and utilizes this information to manage his/her book of business.
- Monitors monthly franchise financial statements
- Works with the field supervisors and staff to achieve desired results on expenditures, productivity, and volume.
- Coordinates with Sales & Account Management to introduce and market new products and services offered by the Company
- Recruits and hires competent, qualified staff commensurate with defined job responsibilities.
- Ensures that staff is oriented, trained and the competence of staff is assessed (including but not limited to ROI & HIPAA), maintained, demonstrated and improved continually.
- Understand and utilize CIOX’s Health method of compensation for the representatives and administer bi-weekly time management.
- Conducts accurate, meaningful & timely performance appraisals; issues commendations; conducts performance improvement progressive disciplinary actions and makes recommendations for discharge actions and such recommendations will be given particular weight; and carries out all other personnel actions fairly and consistently, according to policies, procedures and laws/regulations.
- Troubleshoot equipment issues and work with Help Desk to resolve all escalated matters.
- Carries out responsibilities in accordance with CIOX Health policies and procedures and applicable regulations, including HIPAA, state/federal regulations related to operations, and labor regulations.
- Maintain professional behavior at all times
- Confidentiality
- Responsible for upholding security and confidentiality regulations, and facility policies and procedures for access and review of all medical records.
- Customer Service Skills
- Coordinates with Sales/Account Management to conduct monthly customer account review meetings in person with all franchise accounts as well as checking in by telephone as needed, ensuring that their needs are met, if not exceeded.
- Reviews HIM Director’s assessment of account performance and employee performance.
- Responds to concerns in a timely and professional manner.
Performs other duties as identified and/or assigned. Qualifications: - A High School Diploma or GED is required
- Bachelor’s degree in Business/Medical Management or equivalent experience
- Minimum of 2 years management experience in a healthcare environment preferred
- Must have valid driver’s license
- Driving record and Proof of Insurance that is acceptable per company’s driver policy
Internal Employment Opportunity
- Professional office/customer service experience
Proficient knowledge of Microsoft Office including Word and Excel
Knowledge of medical business office or healthcare revenue cycle software is a plus
- Must be motivated self-starter, proactive, a leader, and have a positive outlook/outgoing personality
- Must be able to handle multiple tasks at one time
- Typing skills (50 wpm)
- Must be able to use fax, copier, microfilm machine
- Must be willing to learn new equipment and new processes quickly
- Must have strong analytical skills
- Must have excellent leadership and good decision-making skills
- Ability to travel at least 60% of the time
To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Ciox Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.
For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions. With very limited exceptions (medical conditions or sincerely held religious beliefs that prohibit you from getting the vaccine), one of the requirements for this job is that you be fully vaccinated against COVID-19. - Except for states where legally prohibited to enforce mandates.