Office Operations Manager Details

Office Operations Manager

IDIQ - Temecula, CA

Employment Type : Full-Time

WHY commute when you can work right in beautiful Temecula CA!

IMMEDIATE OPENINGS AVAILABLE - PAID TRAINING – FULL TIME - PLUS

health benefits + paid holidays + 401K retirement + paid time off (PTO) and more

ABOUT US:

The Identity Intelligence Group known as IDIQ in Temecula is currently recruiting for an Office Operations Manager. IDIQ is a privately-owned company that has been in business since 2009. We provide identity theft and credit reporting services to consumers nationwide under our brands such as IdentityIQ®, CreditScoreIQ®, and MyScoreIQ®.

Our company is currently ranked in the top 5 in our industry and has been honored as a Top-10 Ranked Company by BestCompany.com, earned the 2019 Stevie Bronze Winner, and the Enterprise Security Top 10 Fraud and Breach Protection Solution Provider for 2019. We have been recognized on TV, online, and radio by shows such as Modern Living with Kathy Ireland. To learn more about our flagship service visit our website at IdentityIQ.com.

ABOUT THE POSITION

The Office Operations Manager is an integral part of company business operations. Reporting directly to the senior vice president of business operations, this position administers aspects of the new hire onboarding, facilities management, asset management of CA equipment, and other administrative type duties.

Persons considered for this position must be self-starters who are experts in organizing and prioritizing tasks then carry them out with little or no direct supervision. They must have extensive knowledge of department processes. In a growing and successful company like IDIQ, change is imminent. This person must have a “can-do” attitude with the ability to change priorities on the fly to complete important tasks. They will be exposed to highly confidential information and discussions that must be kept secure and not shared with others. The corporate administrative manager is also responsible purchases, maintains office equipment and supplies, coordinating and receiving office deliveries, coordinating facilities services, and checking in visitors. Finally, the corporate administrative management may occasionally assist other senior vice presidents with administrative needs provided they do not interfere with their primary duties.

Key duties include:

• New Hire Onboarding - Equipment and equipment/credentials onboarding management with new hires.
• Facilities Management - Facilities management and related assigned projects of our California buildings (6 individual buildings located together). Including scheduled and necessary maintenance coordination with our contracted services and vendors.
• Asset Management - CA corporate asset management including purchasing, new arrival asset registration, assignment of equipment, inventory, inventory security, and asset deactivation disposal.
• Office Equipment Management - Maintaining general office equipment including coffee machines, printers, and other community onsite equipment. Scheduling and coordinating necessary repairs and maintenance of such equipment.
• Front Desk - Managing one of the front desks for deliveries and all inbound and outbound shipping. Represents the company to visitors and VIPs at check-in/out.

Other assigned departmental administrative duties and/or occasionally assisting other senior vice presidents with administrative needs provided they do not interfere with their key duties.

Other considerations:

• Collaborates with other departmental leaders, vendors, and where administrative staff as needed to perform their key duties.
• Can maintain the confidentiality of all conversations and information.

• 3+ years prior experience working in a business office as an administrative assistant, business office manager, or equivalent.
• Associated training certifications
• Education diploma or degree from an accredited school or university.

IMPORTANT/CRITICAL

• Confidentiality - The ability to maintain extreme confidentiality related to all company discussions, planning, records, and information.
• Trust – This is a “HIGH” trust position. The candidate must have had a job history that exhibits a record of proven trust.
• Self-starter - Self-starter who is expert in organizing and prioritizing multiple tasks then carry them out with little or no direct supervision
• Technical Skills - Advanced technical skills using a computer with at least two monitors in a Microsoft Windows™ 10 OS system environment where they can navigate using the internet with browsers such as Firefox™ or Google Chrome™. An above-average ability to use Microsoft® office 365 products. Specifically, PowerPoint™, Word™, Excel™, Teams™, and Outlook™.
• “Can Do” Ability - Ability to work in a fast-paced environment with strong follow-through on task completion and a focus on owning the outcome.

Personality – The best candidate for this position will enjoy a fun but very busy working environment where they must have a “can-do” attitude. You must be able to adapt to changing demands and priorities on the fly.

Team – Candidates must be able to work well in a team environment with others and balance a consistent workload on their own with very limited supervision.

Meets Objectives – Can manage and work toward meeting personal and common group goals.

Dependability – Has exhibited the quality of being reliable in every way associated with their duties and work schedule. Has transportation to assure they can meet their work shift schedule

COMPENSATION AND POSITION DETAILS:

The hourly rate of pay starts at $19.00. This position is a full-time position (40 hours/week) and is eligible for overtime (non-exempt). Days of work are Monday through Friday with shifts ranging from 7:00 am-3:30 pm, or as scheduled by your supervisor. Occasional overtime may be needed. Due to the ongoing growth record of our company, there are excellent opportunities for advancement within the call center, management, and other departments. IDIQ often hires and promotes from within.

BENEFITS AND PERKS

IDIQ makes available comprehensive benefits including medical, dental and vision (for employee and dependents). Other benefits offered include paid time off, life insurance, short term disability, long term disability and a 401k program with employer match. We work in a casual dress attire environment. Enjoy friendly competition with ping-pong tournaments, pool games and more.

AAP/EEO Statement:

Identity Intelligence Group, LLC dba IDIQ prohibits discrimination or harassment based on the following categories: race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. acted by email or phone with further information.

This position is onsite at our Temecula office center. However, due to COVID-19, our company is currently working remotely. Once our local government re-opens, this position will resume in our Temecula office. We are currently only considering local hires for this position, at this time.

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