Office Manager
Our Milwaukie office is expanding and we need the expertise of payroll, human resources, accounting, and some general operations! Fill this brand-new roll in Milwaukie, OR near 205. Must have at least 3 years’ experience in these areas. The main QuickBooks payroll is about 30 employees and ADP is about 50 employees.
We develop and build 100-600 unit apartment / townhome complexes in the tri-states and have other businesses (like property management, commercial buildings, storage units, memory care, assisted living facilities).
Experience in construction, property management, real estate development is very helpful.
GENERAL RESPONSIBILITIES:
- Process payroll/taxes through QuickBooks Assisted Payroll, ADP, and Paylocity for small companies
- Oversee / track time off (PTO, vacation, etc.)
- Manage all benefits including retirement benefits (Oregon Saves and SIMPLE IRA)
- Process terminations, offboarding, exit interviews
- Manage and perform day-to-day operations of H/R, payroll and related taxes, SAIF/ OSHA, census reporting, health insurance, retirement plan, other benefits, manage employee HR files
Must be able to work with a third-party HR consultant to efficiently obtain all the up-to-date documents, ensure compliance for the companies, and consult if there are employee topics that need to be addressed
- -Recruiting / job posting, manage hiring, onboarding, and orientations
- -Develop and maintain job descriptions for each roll
- -Track and assist managers with employee reviews
- -Overall Human Resources / Implement and maintain HR policies and systems
- -Maintain employee census and conduct any related reporting
- -Manage Inter Company communications and assist with organizational systems
- -Employee training, and development. Building and maintaining company culture
- -Maintain up-to-date HR guidelines (including handbook and all HR related forms)
Assist with managing the GL and property insurance of the various operational, development, construction, and company insurance policies.
Conduct a variety of accounting and administrative functions of the corporate office, including A/P, A/R, reconciliations, reporting, and more. Currently, there are no supervisory duties. This position reports to the Financial Controller.
SKILLS & QUALIFICATIONS:
- Knowledge of wage and hour laws
- Demonstrated proficiency in bookkeeping/accounting duties and processes
- Strong understanding of Human Resource Policies
- Computer literate – Excel, Word, QuickBooks – required
- Strong accounting skills
- Experience using Assisted Payroll QuickBooks for payroll is highly desired
- Analytical and problem-solving skills
- Experience with Paylocity and ADP a plus
- Experience with AppFolio and Builder Trend a plus
- Bachelor’s degree and HR certification highly desired but not required
REQUIREMENTS:
- At least 3 consecutive years with direct payroll duties and knowledge of HR
- Proficiency in computerized accounting
- Verifiable professional references.
In addition to your resume, please include a note about your interest in this role. Thank you!
Job Type: Full-time
Pay: $48,000.00 - $74,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
We are taking appropriate precautions so that employees can work from the office
Education:
Experience:
- Payroll: 3 years (Preferred)
- QuickBooks: 3 years (Preferred)
- Human Resources: 3 years (Preferred)
- Accounting: 3 years (Preferred)
- Managing Property Insurance Policies: 1 year (Preferred)
Language:
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place