Office Manager (Strong PR, HR, Accounting, and Operations) Details

Office Manager (Strong PR, HR, Accounting, and Operations)

Creations Northwest LLC - Milwaukie, OR

Employment Type : Full-Time

Office Manager

Our Milwaukie office is expanding and we need the expertise of payroll, human resources, accounting, and some general operations! Fill this brand-new roll in Milwaukie, OR near 205. Must have at least 3 years’ experience in these areas. The main QuickBooks payroll is about 30 employees and ADP is about 50 employees.

We develop and build 100-600 unit apartment / townhome complexes in the tri-states and have other businesses (like property management, commercial buildings, storage units, memory care, assisted living facilities).

Experience in construction, property management, real estate development is very helpful.

GENERAL RESPONSIBILITIES:

• Process payroll/taxes through QuickBooks Assisted Payroll, ADP, and Paylocity for small companies
• Oversee / track time off (PTO, vacation, etc.)
• Manage all benefits including retirement benefits (Oregon Saves and SIMPLE IRA)
• Process terminations, offboarding, exit interviews
• Manage and perform day-to-day operations of H/R, payroll and related taxes, SAIF/ OSHA, census reporting, health insurance, retirement plan, other benefits, manage employee HR files

Must be able to work with a third-party HR consultant to efficiently obtain all the up-to-date documents, ensure compliance for the companies, and consult if there are employee topics that need to be addressed

• -Recruiting / job posting, manage hiring, onboarding, and orientations
• -Develop and maintain job descriptions for each roll
• -Track and assist managers with employee reviews
• -Overall Human Resources / Implement and maintain HR policies and systems
• -Maintain employee census and conduct any related reporting
• -Manage Inter Company communications and assist with organizational systems
• -Employee training, and development. Building and maintaining company culture
• -Maintain up-to-date HR guidelines (including handbook and all HR related forms)

Assist with managing the GL and property insurance of the various operational, development, construction, and company insurance policies.

Conduct a variety of accounting and administrative functions of the corporate office, including A/P, A/R, reconciliations, reporting, and more. Currently, there are no supervisory duties. This position reports to the Financial Controller.

SKILLS & QUALIFICATIONS:

• Knowledge of wage and hour laws
• Demonstrated proficiency in bookkeeping/accounting duties and processes
• Strong understanding of Human Resource Policies
• Computer literate – Excel, Word, QuickBooks – required
• Strong accounting skills
• Experience using Assisted Payroll QuickBooks for payroll is highly desired
• Analytical and problem-solving skills
• Experience with Paylocity and ADP a plus
• Experience with AppFolio and Builder Trend a plus
• Bachelor’s degree and HR certification highly desired but not required

REQUIREMENTS:

• At least 3 consecutive years with direct payroll duties and knowledge of HR
• Proficiency in computerized accounting
• Verifiable professional references.

In addition to your resume, please include a note about your interest in this role. Thank you!

Job Type: Full-time

Pay: $48,000.00 - $74,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We are taking appropriate precautions so that employees can work from the office

Education:

• Bachelor's (Preferred)

Experience:

• Payroll: 3 years (Preferred)
• QuickBooks: 3 years (Preferred)
• Human Resources: 3 years (Preferred)
• Accounting: 3 years (Preferred)
• Managing Property Insurance Policies: 1 year (Preferred)

Language:

• English (Preferred)

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Personal protective equipment provided or required
• Temperature screenings
• Social distancing guidelines in place
• Virtual meetings
• Sanitizing, disinfecting, or cleaning procedures in place