Office Manager Details

Office Manager

Spring Venture Group - Orlando, FL

Employment Type : Full-Time

Company Overview:

With the continued impact of COVID-19 and social distancing measures, Spring Venture Group fully supports remote interviewing and onboarding procedures.

Who We Are:

Spring Venture Group is a leading digital direct-to-consumer sales and marketing company with product offerings focused on the senior market. We specialize in distributing Medicare Supplement, Medicare Advantage, and related products via our family of brands and dedicated team of licensed insurance agents. Powered by our unique technologies that combine sophisticated marketing, comparison shopping, sales execution, and customer engagement – we help thousands of seniors across the country navigate the complex world of Medicare every day.

Job Specific:What We Want:
Spring Venture Group is growing and we want you to be a part of it! We are expanding our locations to Orlando Florida and we are currently hiring for a new Office Manager to oversee our new facility. In this role, you will be responsible for organizing and coordinating office processes and procedures in order to ensure organizational effectiveness, efficiency and safety. This includes developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
We're looking for an energetic professional who doesn’t mind wearing multiple hats. You'll need to be experienced in handling a wide range of administrative and office support related tasks and able to work independently with little or no supervision. Our ideal candidate is well-organized, flexible and enjoys the administrative challenges of supporting multiple departments and an office of diverse people.
What You’ll Do:
As an Office Manager, you will serve as the point-person for SVG in terms of visitors, maintenance, mailing, shipping, supplies, equipment, bills and errands. You will organize and schedule meetings, staff activities, events, and appointments, help develop office operations and procedures and partner with HR, Compliance and Facilities to maintain office policies as necessary. You will also coordinate with facilities and IT departments to resolve JIRA tickets and manage vendor relationships, contracts and price negotiations and ensure that all items are invoiced and paid on time.

You will assist in on-site orientation and training, work with additional office staff by providing coaching and guidance, and perform review and analysis of special projects to keep management properly informed. You will help ensure our office financial objectives are met by adhering to the annual budget for the office and planning the expenditures. Finally, you will help maintain a safe and secure working environment and help ensure the security, integrity and confidentiality of Spring Venture Group data.

What You’ll Bring to the Role:

• Bachelor’s degree in Business or other related field or equivalent work or military experience
• At least 5 years’ experience in an Office Manager, Executive Assistant, or Administrative position
• People Management experience preferred
• Experience with expense reporting, purchasing, vendor management, etc.
• An exceptional understanding and ability to anticipate the needs and requirements of leading a team of office and/or administrative staff
• Ability to recognize and appropriately handle sensitive material and confidential information
• Strong sense of urgency and efficiency in completing work and meet deadlines
• Ability to take self-initiative, be proactive, and offer creative solutions to problems
• Familiarity with Microsoft Office Suite, Google Office Suite, and Workday is strongly preferred
• Strong written and oral communication skills
• Extremely strong organizational, project and time management skills