Title: Office Manager
Reporting to: Senior Vice President, Operations
Location: Coppell, TX
Company:
Tempest Telecom Solutions is a leading provider of infrastructure equipment and related services to major Telecom Carriers and Network Operators throughout North America. Our offerings include a wide variety of Equipment, Services, Logistics, and Repair programs and solutions. Our management team has been working together building high-performance technology distribution companies since 1984.
Job description
Tempest is seeking a full-time Business Office Manager to ensure the smooth running of the Coppell office on a day-to-day basis. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control. We are looking for an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Essential Duties and Responsibilities
- Manage reception function of the company: answer main phone line, greet clients and visitors, and assist with settling in requirements and greet as appropriate.
- Perform office management and administrative duties
- Act as a point of contact for senior management
- Manage schedules including itineraries, travel arrangements, and team meetings for senior management
- Schedule, coordinate and oversee a wide variety of internal/external meetings/events (local, off site or by video conferencing).
- Design, organize, and maintain filing systems
- Manage contracts, pricing and relationships with office vendors, service providers and building management
- Assist with human resource functions and managing personnel files
- Co-ordinate on-boarding for new employees, including desk set up, telephone equipment, computer, etc. as well as termination activities for departing employees
- Communicate local office policies/procedures as appropriate on behalf of management under the guidance of the Human Resources Department
- Purchasing and maintenance of office supplies and office equipment
- Act as official local office contact for property management (e.g. fire marshal, etc.)
- Handles mail and shipping
- Create PowerPoint presentations and agendas for monthly and quarterly company meetings.
- Perform other duties as assigned by management
Professional Competencies
- Team player yet able to work independently, with demonstrated ability to be flexible, responsive and to take initiative.
- Demonstrate strong interpersonal skills able to work effectively with all levels of staff.
- Able to multi-task in a fast-paced, deadline driven, service-oriented environment.
- Strong organizational skills, ability to set priorities, display attention to details and is tenacious with follow-ups.
- Consistently handle situations with tact, maturity and patience, and able to work well under pressure.
- Ability to exercise judgment in managing confidential or sensitive information
- Experience with document control programs preferred
- Strong verbal and written communication skills
Qualification Requirements:
- Must have an associates degree or equivalent. Bachelor’s degree preferred
- Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint) general computer skills
- 3+ years admin experience preferred
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Education:
- High school or equivalent (Preferred)
Experience:
- Admin: 3 years (Preferred)
Company's website:
- https://www.tempesttelecom.com/
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place