Office & Events Coordinator Details

Office & Events Coordinator

Redbridge USA Inc. - Houston, TX

Employment Type : Full-Time

About Redbridge

Redbridge Debt and Treasury Advisory (known as “Redbridge DTA” or “Redbridge”) is an independent and pioneering consulting firm providing advisory services to CFOs and Treasurers of large multinational corporations. With offices in Paris, Houston, New York, London, and Geneva, we are a global consulting firm, specializing in banking relationship management, including cash management, treasury management, and financing.

Role Summary – Office & Events Coordinator

Redbridge DTA is looking for a full-time Office & Events Coordinator to plan events and ensure day-to-day office needs are met. This role will serve as the first point of contact for employees and internal stakeholders, functioning as an intermediary. This role is a great opportunity for a dedicated, reliable individual that is looking for a fast-paced, international team. We are seeking an energetic professional who thrives in a wide range of tasks and is able to work independently.

Responsibilities

• Events Planning
• Will own office engagement and plan company in person and virtual events for the US Team
• Plan and organize monthly and holiday events for US team
• Will contribute to the development of global employee engagement
• Will be an active member of the Conference Committee
• Coordinate with vendors to set up conference booths and purchase supplies
• Ship conference materials to conference site
• Register employees for events
• Set up and assist in booth management

• Organize travel itineraries for flights, hotels, and ground transportation

• Office Support
• Facilitate and own escalations in coordination with HR Manager
• Assist managers with scheduling meetings and appointments
• Assist in the preparation of reports or documents
• Assist with annual audits
• Supplier Management: Liaise with vendors and providers
• Manage cell phone business account
• Update office on announcements such as holidays, events, and office/building closures
• Greet guests and provide general support to visitors
• Answer and direct all incoming phone calls
• Maintain an electronic and paper filing system
• Order and stock office supplies
• Act as primary contact for building (mail, parking, maintenance, etc.)
• Ensure office, kitchen, and meeting rooms are maintained
• Ensure security, integrity and confidentiality of data

• Other Support
• Will provide other support as required, including supporting US and Global HR functions

Skills

• Strong interpersonal and people skills
• Excellent written and verbal communication skills
• Impeccable integrity and honesty
• Strong problem-solving skills
• Excellent customer service skills
• Ability to work in a team as well as independently
• Close attention to detail and accuracy
• Strong organizational and planning skills
• Excellent time management skills and ability to multi-task and prioritize work
• Strong technical knowledge of troubleshooting skills
• HRIS systems integrations and support a plus

Requirements

• Minimum 2 years of proven experience as an administrative or office admin
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel in particular)
• Experience providing support to executive/C-suite level customers is a plus.
• HR experience a plus

Location & Working Conditions

Requires in-office located at 712 Main St. Suite #1820 Houston, TX 77002

Hybrid – 3 days a week

Standard professional office environment.

Benefits

We offer excellent benefits - health, dental, vision, life insurance, telemedicine PTO, 401k matching & Employee Assistance Program support.

Click here to apply

https://redbridgedta.zohorecruit.com/jobs/Careers/595618000003200003/Office-Events-Coordinator?source=CareerSite

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Houston, TX 77002: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location