OFFICE COORDINATOR Option 2 Details

OFFICE COORDINATOR Option 2

State of Illinois - Springfield, IL

Employment Type : Full-Time

Agency: Environmental Protection Agency
Closing Date/Time: 04/22/2022
Salary: $3,339 - $4,549 Monthly CBA language applies
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

Posting Identification #14186

35% 1. As a staff of the Administrative Support Unit, serves as coordinator in processing all National Pollutant Discharge Elimination System (NPDES) permits and all State construction and operating permits including for sewers, sewage treatment plants, industrial treatment and pretreatment, sludge land application, spray irrigation, mines’ tax certifications, and agri-chemical endorsements in the Permit Section, Division of Water Pollution Control, Bureau of Water.

• Utilizes a personal computer to perform a variety of paraprofessional technical and complex office support functions
• Reviews, screens, logs-in, and keyboards applications into Agency database
• Maintains database tracking for incoming applications all State and National Pollutant Discharge Elimination System (NPDES).
• Generates tracking sheets and assigns applications to engineers for review as directed by Permit Section and/or Unit Managers.
• Processing and mailing of draft permits, public notices, and final permits to other agencies, permittees and third parties as necessary.

30% 2. Serves as coordinator for the log in, initial intake, review and screening of permit applications and required documentation;

• Maintains electronic database and other inventories of applicants and permittees, ensures efficient project tracking and program workflow;

• Receives, sorts, and routes required permit documentation and correspondence, forwards applications and required documents to the assigned permit engineering staff for review.
• Logs and tracks property tax certifications and agrichemical endorsements.

20% 3. Responds to written, electronic and telephone inquiries from applicants, consultants, general public, and Agency staff regarding the status of all state and National Pollutant Discharge Elimination System (NPDES) permits and their required documentation;

• Coordinates with professional staff to ensure the receipt of complete applications, and the drafting of Notice of Incompleteness letters
• Notifies applicant of incomplete applications

10% 4. Functions as a backup to BOW staff in the log in for processing of 401 Water Quality Certifications, U.S. Army Corps of Engineers (USACOE) Joint Application Program, tax certifications, agrichemical endorsements, and the State Construction and Operating Permit Programs.

05% 5. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

2. Keyboarding accurately at 30 words per minute.

1. Requires extensive knowledge of office practices, procedures and programs.

2. Requires extensive knowledge of composition, grammar, spelling and punctuation.

3. Requires extensive knowledge of basic mathematics.

4. Requires working knowledge of the logic of computer programs.

5. Requires ability to follow oral or written instructions.

6. Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

7. Requires the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

8. Keyboarding accurately at 30 words per minute.

Work Hours: 8:30AM - 5:00PM Monday to Friday
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059
Agency Contact:

Jason Thoron

1021 North Grand Avenue East MC#37

PO Box 19276

Springfield, IL 62794-9276

(217)782-2074

Fax (217)524-6907

Submit via email to:

EPA.HR.JobApplications@Illinois.gov

Job Function: Clerical and Administrative Support; Sciences and Natural Resources

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Current State Employees:

• Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • Older versions of the CMS-100B will not be graded or returned to applicants.
  • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

• Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

• Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Former State Employees:

• Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
  • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
  • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

Non-State Employees:

• Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
  • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
  • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.