Office Coordinator III Details

Office Coordinator III

Syracuse University - Syracuse, NY

Employment Type : Full-Time

Job # 037392
Department Code 21701-2100
Department Law College-Dean
Job Title Office Coordinator III
Location Syracuse, NY
Pay Range Commesurate With Experience
Staff Level S3
FLSA Status Non-exempt
HoursStandard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.
Job Type Full-time
Campus Syracuse, NY
Unionized Position Code Not Applicable
Job Description The Law Clinic Office Coordinator will provide general administrative support for all the Legal Clinics. This role serves as the primary receptionist for the Clinics, and must present a warm and professional presence on the phone and in person. The position handles multiple phone lines, and greets current and potential clients as they enter the office. This person will assist Clinic faculty, staff, and students with case documents and materials; computer files and databases; conducting conflict checks; travel arrangements and reimbursements; etc. This position is expected to train students how to use Clinic systems and forms, enter payroll time, and other matters.
Qualifications

• Associate’s degree required, Bachelor’s preferred.
• 2+ years providing administrative support, preferably in a legal or higher education setting.
• Ability to work in a fast-paced setting, with a professional attitude.
• Able to coordinate multiple priorities, with close attention to detail.

Job Specific Qualifications The successful candidate will be able to work calmly and professionally with competing priorities;

• able to work with multiple phone lines;
• be a skilled user of Microsoft products;
• and be able to work to a high standard with a wide variety of customers.

Responsibilities

• Receptionist: Answer multiple phone lines, and answer the caller’s question, direct them to the appropriate person, or take a detailed and accurate message; greet in person visitors to the Clinic, include current and potential clients; triage all Clinic inquiries and ensure a timely and professional response.
• Documentation: Assist clients and Clinic faculty, staff, and students with intake paperwork and case documents, including copying, collating, filing, scanning, and mailing.
• Office support: Provide general administrative support to Clinic faculty and staff, including: scheduling and room reservations; maintaining and distributing materials and supplies; travel arrangements and reimbursements; working with students to train them on payroll timekeeping and other onboarding needs; etc.
• Other duties as assigned.

Physical RequirementsNot Applicable
Tools/EquipmentNot Applicable
Application InstructionsIn addition to completing an online application, please attach a resume and cover letter.
About Syracuse UniversitySyracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.
About the Syracuse areaSyracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEOCSyracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring VeteransSyracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Diverse and Inclusive Campus CommunitySyracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Quick Link https://www.sujobopps.com/postings/88422
Job Posting Date 08/19/2021
Application Deadline
Full Consideration By
Job Category Staff
Message to Applicants