Job DescriptionJudys Island Grill Ii in Glen Burnie, MD is looking for one office assistant to join our 29 person strong team. We are located on 800 Crain Hwy N Ste A. Our ideal candidate is a self-starter, punctual, and reliable.
POSITION SUMMARY
Under the direct supervision of CEO, this position provides administrative and secretarial support for the entire office. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required (other duties may be assigned):
- Must be familiar with Bookkeeping, Accounting, and QuickBooks software.
- Schedules and organizes activities such as meetings, travel, conferences and office activities for all members of the office.
- Performs desktop publishing. Creates and develops visual presentations for the CEO
- Serve as new hire POC for onboarding documentation
- Assists with payroll entries and other employee data management projects
- Establishes, develops, maintains and updates filing system for the office. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines.
- Organizes and prioritizes large volumes of information and calls.
- Sorts and distributes mail. Opens mail for the office. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
- Answers phones for office to include catering orders. Takes messages or fields/answers all routine and non-routine questions
- Acts as a liaison with external vendors and handles confidential and non-routine information and explains policies when necessary
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Supports maintenance of the office finances. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.
PHYSICAL DEMANDS
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
REQUIRED EDUCATION/EXPERIENCE
- Some college and/or related training
- Two years of administrative experience in a professional office setting
- Demonstrated success with Microsoft Suite- Word, Excel, PowerPoint
- Technologically savvy
PREFERRED EDUCATION/ EXPERIENCE
- Associate’s degree or higher
- Three years or more of administrative related experience
- Demonstrated knowledge of the restaurant/food service industry
- At least one year of payroll entry experience
- Bookkeeping, QuickBooks certification, Accounting certification
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are looking forward to hearing from you.
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