Office Administrator - Woodland, CA Details

Office Administrator - Woodland, CA

Velocity Vehicle Group - Woodland, CA

Employment Type : Full-Time

Office Administrator - Woodland, CAWoodland, CA, USA Req #1457

Monday, January 11, 2021

Who We Are:
Velocity Vehicle Group (VVG) is a premium commercial brand medium to heavy truck dealership that offers the full-service experience for our customers, from an outstanding sales organization to highly skilled technicians to service your vehicle, and on demand parts. Our goal is to be your one stop shop experts for all truckers, owner operators, fleets and companies. This coupled with our Leasing and Rental business and our Financial services business make VVG the leading Truck dealership on the West Coast.
What’s In it for You:
VVG is a fast paced and growing organization that is looking for candidates that are ready for a daily challenge and cannot wait to provide superior customer service both internally and externally.

• Highly visible position with direct impact to our business
• Fantastic culture in an easy going family-like business
• Great benefits and 401k
  

What we need:
VVG is looking for an Office Administrator to assist in organizing the billing and administrative functions of the Service and Parts Department – from customer pay to warranty submission. This position is perfect for a candidate who has strong attention to detail and is open to learning operational functions.


Essential Job Functions:

• Assists with warranty claims by uploading photos and following through on warranty
  claims
• Assists with Cashier functions, ensures billing is sent to appropriate
  departments/customers
• Ensures every invoice is sent through our billing system Docuphase, must have
  ability to ensure accuracy and timely delivery of invoice
• Ensures all postings on sublets on service invoices are completed
• Assists with vehicle inspections and consistently partners with service advisors
  to ensure team is supported
• Responsible for tracking all fuel and submits to correct departments for payment
• Ensures safety is prioritized at location, must track and log all hazardous
  material for location and be an ambassador of safety protocol
• Assists in vehicle pickup and delivery by occasionally bringing delivery drivers
  back from drop off or pick up.
  

Other Job Functions:

• Maintains Service and Parts Department filing and records as needed

• Assists with welcoming new hires and walking them through new hire paperwork

• Other duties or projects as assigned by Management
  

Skills and Qualifications:

• Basic knowledge of accounting practices preferred
• Strong organizational and communication skills
• Ability to use computer applications such as Microsoft Office and internet-based programs
• General understanding of mechanical/technical terms is preferred
  

We consider applicants for all positions without regard to race, religion, color, sex, gender, sexual orientation, age, national origin, mental disability, physical disability, medical condition, genetic information, marital status, military service, or any other basis protected by law.

Other details

• Pay Type

  Hourly