Office Administrator - Part-time (30 hours/week starting): Upper Marlboro, MD - based accounting services company seeks talented, dependable professional to manage administrative team. This position is NOT a telecommuting position.
FLSA: Non- Exempt position (hourly). Office hours are Monday-Friday (between 9:30a-7:00p) and Saturdays (9:00am-2:00p) Overtime evening or weekend work may be required during heavy work periods. MUST be available and able to work daytime hours.
Responsibilities include:
ADMINISTRATIVE:
- Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
- Act as a contact between clients and staff
- File Maintenance & Filing
- Oversee administrative staff
- Internal Processes Management
- Calendar and Database Management
- Manage Administrative Processes and Staff
- Human Resources Tasks as assigned
- Participates in special projects as needed
ACCOUNTING SUPPORT:
- A/R Support
- A/P Maintenance
- Support Accounting Department
COMMUNICATIONS:
- Assist all departments with ensuring optimal customer service
- Assist with marketing and advertising strategy
- Attend events and speaking engagements with the CEO
- Research projects as assigned
REQUIREMENTS:
- Minimum of 3-5 years of progressive administrative experience.
- Executive Support Experience
- Accounting office experience (preferred)
- Must be proficient in QuickBooks (testing required during interview process)
- Intermediate proficiency in Microsoft Excel.
- Proficient in MS Office, Google Systems, and Adobe.
- Must be accurate & organized; meet deadlines; be detailed oriented with strong analytical skills.
- Self Starter that shows initiative
- Team player with ability to work independently.
Skills Needed:
- High School Diploma or equivalent preferred; college degree a plus.
- Proven working experience as a personal assistant or executive level administrative support
- Three-Five years of progressive office experience;
- Knowledge of office management systems and procedures
- Microsoft Office (Excel, PowerPoint, Word) proficiency.
- QuickBooks proficiency
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Successful passage of background check
Salary: $18 per hour PLUS Bonuses STARTING
Work Environment and Physical Requirements:
- Standard office environment – sitting, walking, standing – with use of information technology may apply such as cell phones, email, keyboarding, reporting software.
NO PHONE CALLS.
Job Type: Part-time
Pay: $18.00 per hour
Benefits:
- Employee discount
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
Schedule:
Supplemental Pay:
COVID-19 considerations:
To keep all staff safe, we have installed hand sanitize stations along with new masks and gloves before entering. We have also increased our cleaning protocols and have temporarily limited the amount of people in the professional suite at a time.
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Microsoft Office: 2 years (Preferred)
- Executive Support: 2 years (Required)
- Office manager experience: 2 years (Preferred)
- Human resources: 1 year (Preferred)
Language:
Work Location:
Financial Duties:
- Reconciling bank and credit accounts
- Submitting and reconciling expense reports
- Processing payments
Company's website:
Work Remotely:
COVID-19 Precaution(s):
- Remote interview process
- Plastic shield at work stations
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place