Office Administrator Details

Office Administrator

All American Document Services - Fort Lauderdale, FL

Employment Type : Full-Time

Functional Requirements:

a. Detail oriented and must demonstrate good planning, organization and prioritizing skills, as well as the ability to develop systems that support compliance.

b. Problem assessment and problem solving

c. Must demonstrate an ability to continue learning through supervision, and experience, and work cooperatively using a team approach

d. Communication skills – written and verbal

e. Must be willing to learn legal and real-estate principals.

f. Familiarity with computers and their capabilities.

g. Customer service orientation

h. Reliability and Flexibility

i. Work management in a highly dynamic and deadline driven environment

j. Results driven

Exposure to Confidential Information:
The Administrative assistant will have access to confidential records and must maintain confidentiality.

Key Expectations/Responsibilities:

Planning

· Participates in meetings as required/assigned.

Implementation

· Organize daily work flow.

• Monitor incoming emails and answer or forward as required.

· Answer, screen and transfer inbound phone calls

· Maintain electronic and hard copy filing system

· Retrieve documents from filing system and handle requests for information and data

• Update and maintain databases such as mailing lists, contact lists and client information

· Resolve administrative problems and inquiries

· Maintain office schedule, prepare agenda and coordinate meetings, appointments and travel arrangements

· Record, compile, transcribe and distribute minutes of meetings

• Open, sort and distribute incoming mail and coordinate outgoing correspondence

· Keep up with office supply inventories and coordinate maintenance of office equipment

· Maintain staff administrative records such as parking, phones, petty cash and company credit cards and assist with bookkeeping/accounting functions as appropriate

• Perform work related errands as requested such as going to the post office and bank
• Keep office area clean and organized

· Completes other duties as assigned.

Training

· Participates in relevant training to expand knowledge of the position.

· Communicates regularly with the supervisor and seeks assistance when appropriate

· Continues to work to improve skills needed for position held.

Job Type: Full-time

Pay: $38.00 - $40.00 per hour

Benefits:

• 401(k)

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• QuickBooks or similar accounting platform: 1 year (Preferred)
• paralegal or real estate title: 2 years (Preferred)

Work Location:

• One location

Typical start time:

• 8AM

Typical end time:

• 5PM

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Innovative -- innovative and risk-taking
• Outcome-oriented -- results-focused with strong performance culture
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Human Resources Duties:

• Supervising
• Training and coaching
• Evaluating staff performance

Company's website:

• www.allamericandocs.com

Work Remotely:

• No