Employment Type : Full-Time
Busy law office where current staff is all remote is in search of a rock star long-term Office Administrator. There is a lot of room for growth in this position for someone looking to succeed. Our attorneys and office need reliable, day to day support. This is a fast paced position with changing, often urgent, demands. Our office supports business owners and our firm culture is enthusiastic, positive, future-looking and helping our clients in a meaningful way is of the utmost important. On a regular basis, this position involves the following tasks: · Daily management of law firm email inbox; includes drafting responses, escalating issues, delegating issues to other law firm staff · Returning client calls or routing to staff to answer basic case questions · Management of attorney calendars · Managing business vendors · Interaction with vendors to ensure best rates, responding to requests for information, obtaining attorney signature · Help with onboarding new employees and obtaining forms · Follow up with staff on assignments and deadlines · Perform research related to vendors for business · Interface with the receptionist/intake coordinator on attorney’s schedule · Keep attorney updated on status of staff assignments · Reviewing mail and coordinating outbound mail · Open firm cases and ensure all client forms and documents and uploaded to client files · Contact clients for missing documents and/or confirm information for filings · Assistance completing basic filings · Follow up with the state or other agencies on the status of client filings · Send closing packages to clients · Submit help tickets to vendor software · Coordinate and track attorney CLE and licensing · Assistance with marketing materials and mailings · Track and upload firm templates, organize firm documents · Documenting office policies and procedures We are looking for someone trustworthy with a real attention to detail and take-charge attitude. This is not a good position for someone easily rattled or thrown off course by last minute demands and changes. For now, this is a remote position with occasional in-person meetings required in the main line area. You must have a dedicated, quiet space to work from home, free from distractions. You must be able to self-manage working remotely during business hours as this is a critical position for the firm. Knowledge of the following is a must: Microsoft word, Gmail, slack, ring central Requirements: Have office coordination or management experience of at least 3 years. Must have successful remote work experience. Must sign a non-disclosure statement and pass a background check and provide 3 references. Personal skills: personable, take-charge attitude, organized, go-getter, want to make life easier for others, a sense of hustle, excellent organization, attention to detail. We offer potential for bonuses, remote work, a nice working environment, paid time off and 401k match. If this sounds like a position perfect for you, please submit: a cover letter explaining your interest, desired salary and your favorite type of sandwich. Applications without this information will not be considered. Job Type: Full-time Pay: From $50,000.00 per year Benefits: Schedule: Supplemental Pay: Education: Experience: Work Location: One location